Nemacolin · 20 hours ago
Administrative Assistant
Farmington, Pennsylvania, United States
Full-time
Onsite
Mid, Senior Level
$20/hr - $20/hr
5+ years expNemacolin is a world-renowned luxury resort nestled in southwestern Pennsylvania, seeking an Administrative Assistant to support the Executive Office. The role involves providing clerical support, managing correspondence, and ensuring effective office operations while delivering exceptional guest service.
LeisureLifestyle
Responsibilities
Deliver internal and external guest service the Nemacolin way. Goes above and beyond – whether for an associate or guest
Maintains office administrative duties, including answering phones; making travel arrangements and reservations; making appointments, greeting visitors (including determining nature of business); composing and sending correspondence; recording minutes of meetings; sorting, preparing, and prioritizing mail; and maintaining files, to ensure effective preparation of materials, flow of information, and management of schedules
Processes donation requests in a timely manner – manages donations archive, check requests, and gift certificates
Places amenity orders for VIP guests
Purchases supplies and other items needed by departments, authorizing purchase orders within guidelines to ensure timely procurement of necessary items
Occasionally managing small projects and coordinating all the necessary materials
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion – often with deadline pressures
Ability to use all required office equipment in an effective and efficient manner
Excellent attention to detail and ability to multitask in high-pressure situations
Ability to compose, type, route, and file correspondence, etc
Ability to communicate effectively and professionally with external contacts and all levels of associates
Ability to work under high-pressure situations and maintain confidentiality
Expert-level communication skills – proper and professional written and verbal communication skills
Able to review and comprehend all necessary documentation
Expert at various computer applications and programs
Demonstrates independent and advanced decision-making for complex problems by utilizing critical thinking, analysis and problem-solving
Outstanding time-management skills, with proven ability to accomplish numerous tasks and challenging priorities in an effective and timely manner; demonstrated ability to execute on short-term, deadline-driven tasks daily, as well as important long-term projects requiring collaboration from multiple parties
Ability to handle confidential information with discretion and tact
Expert level in Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as Adobe Acrobat
Other job duties as assigned
Qualification
Required
Ability to exercise good judgment in a variety of situations
Strong written and verbal communication skills
Ability to balance multiple competing priorities
Deliver internal and external guest service the Nemacolin way
Maintains office administrative duties, including answering phones; making travel arrangements and reservations; making appointments, greeting visitors; composing and sending correspondence; recording minutes of meetings; sorting, preparing, and prioritizing mail; and maintaining files
Processes donation requests in a timely manner
Manages donations archive, check requests, and gift certificates
Places amenity orders for VIP guests
Purchases supplies and other items needed by departments
Occasionally managing small projects and coordinating all the necessary materials
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion
Ability to use all required office equipment in an effective and efficient manner
Excellent attention to detail and ability to multitask in high-pressure situations
Ability to compose, type, route, and file correspondence
Ability to communicate effectively and professionally with external contacts and all levels of associates
Ability to work under high-pressure situations and maintain confidentiality
Expert-level communication skills
Able to review and comprehend all necessary documentation
Expert at various computer applications and programs
Demonstrates independent and advanced decision-making for complex problems
Outstanding time-management skills
Ability to handle confidential information with discretion and tact
Expert level in Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as Adobe Acrobat
Bachelor's Degree preferred
Ability to complete skill testing with near-perfect scores
Knowledge of and ability to operate Microsoft Office Programs
Ability to perform basic mathematical functions
Ability to transcribe dictation to typed copy
Independently initiates, follows up on, and completes assignments as well as special projects
Ability to perform effectively in a fast-paced environment
Strong organizational skills
Ability to effectively perform multiple tasks
Ability to interface professionally with business contacts and customers
A strong understanding of the hospitality industry is helpful
Demonstrates interpersonal sound judgment and decision-making skills in directing administrative tasks
Preferred
Bachelor's Degree
Four years of experience in an executive assistant capacity
Benefits
Attractive 401(k) plan
Paid vacation, holidays, and personal hours
Family medical, dental, and vision insurance. Long-term and short-term disability insurance
Employee and educational assistance program
Up to 40% off Retail, Spa, Activities, Food and Beverage at the Resort
On-site uniform and dry-cleaning services
Discounted meals during breaks in associate break areas
Company
Nemacolin
The New Nemacolin Story Begins Here… Discover the magic of Nemacolin, a resort in the Laurel Highlands of southwestern Pennsylvania.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Maggie Hardy
Owner & CEO
Dusty Reagan
Chief Financial Officer
Recent News
2025-10-15
Company data provided by crunchbase