Apply on Employer Site

Picerne Group · 3 days ago

Sales & Marketing Administrative Assistant

Newport Beach, CA

Full-time

Onsite

Entry Level

$23/hr - $26/hr

2+ years exp

Picerne Residential is the property management division of The Picerne Group, which focuses on creating premium living experiences through exceptional customer service. The Sales & Marketing Administrative Assistant will support the Executive team in various administrative tasks while serving as a company ambassador.

Real Estate

Responsibilities

Provide support and coordination on projects, with the ability to quickly re-prioritize in order to meet deadlines

Responsible for distribution & compilation of various reports and financial data to the Executive team

Manage vendor contracts and compliance documents

Facilitate document processing which may include check requests and contracts

Process invoices for office expenditures

Prepare presentations, emails, memos and other written communications as needed

Administer, organize and maintain project files, both electronically and in hard copy

Attend project meetings and prepare meeting minutes as assigned

Deliver optimum customer service by handling and routing escalated customer phone calls and emails

Assist the Marketing team with social media content management

Support Reputation Management strategy, including monitoring review sites, responding to reviews, and working with teams to improve engagement and reputation scores

Assist Director of Branding and Experience in planning and execution of on-site resident events

Monitor membership accounts with industry organizations and coordinate sponsorship events

Audit web properties and make necessary content updates

Assist in the creation of digital and print promotional material for email marketing, social media, posters, flyers, etc

Assist in creating and executing email marketing campaigns

Perform competitor research and report on general market trends

Prepare audit and present any necessary sales reports or data

Collaborate with other corporate administrative and management team to create a positive work environment, including executing monthly/quarterly recognition lunches and meetings, seasonal and holiday events

Qualification

Microsoft OfficeCustomer serviceGraphic design softwareProject managementVerbal communicationWritten communicationInterpersonal skillsTime managementProblem solving

Required

Ability to work proactively and autonomously on a daily basis

Detail-oriented, organized and capable of managing tasks on multiple, concurrent projects

Excellent verbal and written communication skills

Well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company

Proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint

High level of personal flexibility and willingness to pitch in where needed

Strong customer service and time management skills

High degree of professionalism and discretion dealing with confidential information

Is a problem solver, takes initiative, and demonstrates a sense of urgency to complete priority tasks