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University of Washington · 1 day ago

Program Operations Specialist (Temporary)

Greater Seattle Area

Full-time

Hybrid

Entry, Mid Level

$61K/yr - $92K/yr

2+ years exp

The University of Washington is seeking a Temporary Program Operations Specialist for the Department of Psychiatry and Behavioral Sciences. This role involves implementing project and research activities, managing internship programs, and providing training opportunities for students and recent graduates focused on Indigenous health and overdose prevention.

EducationHigher EducationUniversities

Responsibilities

Lead design of a comprehensive evaluation for the internship/placement program, in collaboration with the project lead, using an Indigenous evaluation, as appropriate

Engage key stakeholders and partners from NNPHI, Safe States, NCIPC, and both students and post-graduate interns in evaluation planning and integration of their guidance/feedback

Collect knowledge and feedback about internship activities, professional development activities, and participants’ experiences through a mix of Indigenous data collection methods

Develop an evaluation plan to include evaluation questions, approach, success indicators/measures, activities calendar, and analysis plan

Lead implementation of plan including data collection, analysis, and interpretation

Review and update processes, strategies, and materials for every component of the program: internship/placement, training and professional development

Disseminate invitation to host sites to host interns/placements and implement through Seven Direction contacts/networks

Disseminate invitation to students/recent graduates through Seven Directions listservs, social media, and relevant partners’ media channels

Implement application and matching of interns, recent graduates with sites

Coordinate with sites to complete individualized workplan for internship/placements

Develop and facilitate program orientation, training series, and professional development opportunities with team

Develop and facilitate internship/placement program contribution to grantee in-person meeting, with team, as needed

Provide ongoing logistical support or technical assistance to hosting agencies as needed, with team

Ensure program evaluation objectives are completed

Work closely with NNPHI, Safe States, and NCIPC to identify broad list of tribal health departments or tribal-serving organizations working on overdose and injury prevention to host student interns and post-graduate placements

Work with agency partners to develop internship position descriptions and identify supervision structures

Compile position descriptions for prospective interns to review

Collaboratively develop intern selection and matching criteria for interested intern applicants

Develop internship application platform

Develop marketing materials to publicize the internship opportunity

Review applications and match interns to agencies

Coordinate with funders and partners, as needed, to bring students/interns and/or provide professional development opportunity at the in-person meeting

Share findings at gathering ground, communities of practice, and presentations with project leads to participants/attendees

Coordinate drafting of briefs and reports for participants, partners, and funders, in collaboration with project lead and team

Co-develop presentations of findings from internship and professional development program

Assist with ongoing grant submissions

Conduct literature reviews for proposals

Assist with data collection instruments and analysis plans

Assist with evaluation plan development

Develop workplan in ASANA in collaboration with project lead

Track workplan and complete reporting for funders

Submit invoices, requests for supplies and services, through UW finance dept

Coordinate travel logistics for in person meetings with team

Take a leadership role in developing and implementing an evaluation plan for the internship/placement program

Take a leadership role in implementing the internship/placement, training, and professional development program

Manage placements of students and recent graduates with partner organizations

This position will support senior staff and faculty with coordinating students and provide mentorship and training on research activities and public health practice for undergraduate and graduate students

Qualification

Program evaluationIndigenous health knowledgeProject managementData collection methodsPublic health communicationFacilitation skillsCultural sensitivityProblem-solvingOrganizational skillsTeam collaborationDetail-oriented

Required

Bachelor's degree in Public Health, Social Work, Public Affairs, Psychology, American Indian Studies, or related fields and two years of relevant experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration

Knowledgeable and experienced in program evaluation

Familiar with the tribal and urban Indigenous health system and tribal health governance

Familiarity with issues affecting American Indian and Alaska Native health, healing, cultural diversity and strengths

Experience facilitating meetings and discussions for internal and external (i.e., community, funders) partners

Dynamic and engaging presentation and facilitation style

Excellent problem-solving, organization, relationships, and project management skills

Ability to be innovative, resourceful, and creative

Curiosity, enthusiasm, willingness, and a positive attitude towards learning new and diverse concepts, methods, tools, knowledge and data systems, community cultural contexts, and solving problems

The ability to work as a collaborative, cooperative, and congenial member of a close-knit scholarly research, practice, and administrative team, as well as work independently (experience in virtual team environments is a plus)

Detail-oriented; high degree of accuracy in all aspects of work

Discipline and organizational ability to work in a hybrid environment both from a home-based office and on site at 7D offices

Ability to respond to and accommodate dynamic priorities and schedules of faculty supervisors, including ability to set project calendars, provide reminders, and step into project management roles; ability to work independently

Preferred

Master's degree in Public Health, Social Work, Public Affairs, Psychology, American Indian Studies, or related fields

One to two years of Indigenous evaluation knowledge and experience

Four to five years' experience working with tribal nations and American Indian or Alaska Native (AI/AN) communities in both urban and rural settings

Knowledgeable substance use/misuse, stigma, mental health, and public health practice in general and among AI/AN communities

Ability to conduct one-on-one interviews and facilitation of focus groups, collect quantitative and qualitative data

Familiarity with literature management software packages, e.g., EndNote, Zotero, etc. and qualitative software management and analysis software packages, e.g., Dedoose, Atlas.ti etc

Experience working closely as a trusted resource with communities to identify needs, define strategy, develop action plans, identify deliverables, present results, measure outcomes, and provide recommendations

Knowledgeable public health communication best practices and effective communication for different populations

Familiarity with project management tools and/or software packages, e.g., MS Project, Smartsheet, etc