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Ascend Group · 1 day ago

Front Office Coordinator

San Francisco, CA

Full-time

Onsite

Entry Level

$75K/yr - $85K/yr

1+ years exp

Ascend is seeking a Front Office Coordinator who will serve as a proactive and excellent communicator, interacting with all team members including executive leadership. This role involves handling general administrative tasks, supporting office operations, and ensuring a welcoming environment for visitors.

Financial ServicesFinTech

Responsibilities

Open office daily, pick up newspapers and turn on office equipment as needed in the morning

Greet and welcome visitors, coordinate guest access with building security

Answer and screen phone calls; forward as necessary

Review food supplies/inventory and order as needed. Deliveries should be for Monday or early in the week, not Fridays. When ordering group small orders together so as not to incur multiple shipping/delivery charges

Meeting prep: printing weekly and monthly agendas and sending calendar reminders

Prepare and distribute email reminders with agenda for meetings. Print out copies of agenda in preparation for meetings

Run errands to banks and other retail or restaurants locations, as directed

Tidy up conference room and kitchen and other office areas as needed

Maintain kitchens throughout the day - loading/unloading dishwashers, clearing sink, and re-stocking snacks and supplies

Periodically throughout the day re-check paper trays and other supplies. Tidy up any messes in the common areas (pulled staples, post it’s left around etc.)

Maintain office file system, start new files annually and as needed

Any special projects for finances/taxes/office as needed

Coordinating catering for board meetings, dinner reservations, office celebrations, etc

Coordinate any office suite or building maintenance correspondence for work orders/office needs with property management company

Organize computer inventory (docking stations, cords etc.)

Coordinate company wide meetings and events - catering, locations, and invitations

Deliveries—please see that it’s given to the recipient timely

Prepare shipping labels for USPS, FedEx, UPS, etc., drop packages off

Manage office newspaper and magazine subscriptions