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SUNY Geneseo · 1 day ago

Administrative Assistant 1, SG11 (Traineeship Eligible)

Geneseo, NY

Full-time

Onsite

Entry Level

$48K/yr - $48K/yr

1+ years exp

SUNY Geneseo is looking for a new administrative support team member to join the Department of Biology. In this role, you will manage day-to-day operations, assist faculty and students with various tasks, and coordinate department events while maintaining professionalism and integrity.

Higher Education

No H1B

Responsibilities

Serving as receptionist

Managing the day-to-day operations of the department and the Chair

Working with faculty and students regarding schedules

Assisting students and faculty with registration issues

Assisting with adding new majors/minors and assigning majors to department advisers

Keeping the Biology website and email lists current

Obtaining and presenting data related to student awards and scholarships and reports

Taking minutes at department meetings

Coordinating department events

Handling all travel paperwork for faculty and students

Working with/maintaining State and Foundation budgets

Reconciling department credit cards

Ordering supplies

Supervising work study students

Qualification

Office software proficiencyCustomer serviceOrganizational skillsExperience in higher educationSupervising student workersCommunication skillsAttention to detailBusiness writingTaking meeting minutesCollege softwareTravel regulations

Required

You must meet one of the following requirements: Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11)

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above)

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses

Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title)

Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework

NY HELPS: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience

Applicants must be eligible to work in the United States without a visa sponsorship