Synergy Solutions, Inc. - Scottsdale, AZ · 3 days ago
Bilingual Project Manager - Chinese (Mandarin)
Shelby Charter Township, MI
Full-time
Onsite
Entry, Mid Level
$75K/yr - $95K/yr
2+ years expSynergy Solutions is seeking a sharp, adaptable Bilingual Project Manager– Chinese (Mandarin) for assignments in business and administrative functions. This role provides high-level administrative, communication, and coordination support to ensure efficient executive operations, requiring strong bilingual communication skills and exceptional organizational abilities.
Lead GenerationOutsourcingSmall and Medium Businesses
Responsibilities
Collect, organize, refine, and prepare materials for executive and corporate meetings
Consolidate reports and inputs from internal departments and external stakeholders, ensuring accuracy, completeness, and on-time submission
Organize and coordinate formal meetings chaired by the CEO, including logistics and participant coordination
Prepare meeting agendas, presentation decks, and supporting documentation
Draft clear and professional meeting minutes, documenting resolutions, action items, owners, and deadlines; track follow-up and execution
Manage and coordinate the CEO’s calendar, meetings, and work schedule
Organize, maintain, and archive executive documents and materials
Provide day-to-day administrative and logistical support to enable smooth executive operations
Support external engagements involving the CEO, including:
Customer visits
Government and regulatory authority visits
Visits from key partners and VIP guests
Prepare reception plans, coordinate meeting spaces, arrange catering, and manage related administrative logistics
Organize and coordinate meetings during visits by parent company directors and executives
Provide Mandarin Chinese–English interpretation and bilingual communication support as required
Provide administrative and coordination support for legal and compliance-related matters, including:
Organizing, tracking, and maintaining contract documents and related records
Coordinating with external legal counsel (scheduling, consolidating questions, tracking feedback)
Assisting with preparation, revision tracking, and internal circulation of company policies, procedures, and regulations
Supporting the consolidation, revision, and reporting of company plans, proposals, and management documents
Qualification
Required
Bachelor's degree or above; preferred majors include Administration, Business Administration, Law, or Public Relations
2–5 years of relevant experience as a Project Coordinator, Project Manager or in a similar role
Strong bilingual proficiency in Mandarin Chinese and English, with the ability to provide meeting interpretation and prepare professional written materials
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with strong document preparation, organization, and reporting skills
Willingness and ability to work flexible hours and occasional overtime as business needs require
Demonstrated experience organizing formal corporate meetings end-to-end
Strong analytical and summarization skills, with the ability to distill complex information into clear key points
Proven ability to manage multiple priorities effectively in a fast-paced environment
Excellent cross-functional communication skills; able to work confidently with senior executives and department leaders
Professional demeanor and strong business etiquette in external communications and receptions
Ability to independently coordinate and follow up on administrative and transactional matters within assigned authority
Highly detail-oriented, responsible, and execution-focused with strong follow-through
Strong awareness of confidentiality requirements and professional ethics
Ability to remain calm, reliable, and effective under pressure and in high-demand situations
Mandarin (Required)
Preferred
Project coordination/management: 4 years
Company
Synergy Solutions, Inc. - Scottsdale, AZ
Nationally-recognized contact center outsourcer offering superior solutions to elevate your service experience.
1001-5000 employees
H1B Sponsorship
Synergy Solutions, Inc. - Scottsdale, AZ has a track record of offering H1B sponsorships. Please note that this does not
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2024 (1)
2021 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase