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Lewis & Clark Capital · 2 days ago

Office Manager / Bookkeeper - RMS

Fort Myers, FL

Full-time

Onsite

Mid, Senior Level

5+ years exp

Lewis & Clark Capital is a specialized radon mitigation company dedicated to providing safe and reliable solutions for buildings. They are seeking a highly organized Office Manager to oversee field operations, accounting, and office management, ensuring smooth day-to-day business functions and compliance with regulations.

Financial Services

Responsibilities

Submit and track monthly state reports for compliance

Maintain and manage Certificate of Insurance (COI) and contractor compliance documentation

Assist with project scheduling and resident notice letters

Manage day-to-day cash flow and treasury activities, including administration of online banking portals

Manage employee credit card administration and expense reconciliation, including receipt collection, balance monitoring, and follow-up on outstanding or non-compliant charges

Make vendor payments and keep accounts payable current via ACH, checks, and credit cards; manage accounts receivable, apply incoming payments, and ensure books are accurate

Work closely with third-party accounting firm on year-end reviews/audits

Track and report monthly budget performance, flagging variances and constraints

Pull payroll reports and prepare appropriate general ledger entries

Process payroll and per diems, prepare and issue invoices and ensure timely payments

Maintain compliance with tax regulations and accurate financial documentation

Manage vendor relationships, place inventory orders, and oversee receipt of shipments

Oversee payroll: review/approve changes to withholdings, insurance, deductions, and bonus calculations

Answer incoming phone calls and route inquiries to the appropriate team members

Coordinate with external IT providers for hardware/software needs and troubleshooting

Oversee company insurance policies (P&C, Liability, Auto, WC, etc.)

Manage office systems including phones, printers, and related vendor services

Administer employee documentation, handbooks, and file maintenance

Ensure compliance with all labor laws, including OSHA and Workman’s Comp requirements

Attend internal leadership meetings and provide support as needed

Qualification

QuickBooksOffice AdministrationProject CoordinationNotary Public certificationMicrosoft Office SuiteVendor ManagementMultitaskingTeam-oriented Work EthicCommunication SkillsAttention to Detail