Institute on Aging · 18 hours ago
Human Resources Generalist
Sacramento, CA
Full-time
Hybrid
Mid Level
$85K/yr - $95K/yr
3+ years expInstitute on Aging is at the forefront of revolutionary healthcare models aimed at improving the quality of life for aging adults and adults with disabilities. The HR Generalist role involves delivering high-quality HR services, managing payroll, benefits, and compliance, while serving as a primary point of contact for employees and managers.
Hospital & Health Care
Responsibilities
Facilitate innovative and engaging New Hire Orientation (NHO) and first-day experiences for all IOA at Home team members, including I-9 electronic verification (eVerify)
Partner with Talent Acquisition and Operations leaders to support high-volume hiring initiatives for Home Care Aides, including onboarding readiness, compliance clearance (e.g., background checks, Livescan, TB), and new-hire readiness
Administer pre-employment processes, enter new hires and employee status changes, and ensure data integrity in HRIS (Workday)
Respond to employee and manager inquiries via Workday Help, triage, investigate, and resolve issues within service level agreement deadlines
Maintain employee personnel records
Work closely with Employee Relations to administer performance management, address employee relations issues, and navigate IOA’s learning management systems
Create and maintain Standard Operating Procedures (SOPs) and user guides for process and system training
Ensure timely and accurate bi-weekly payroll processing for exempt and non-exempt staff, including salary changes, deductions, garnishments, and taxes
Maintain accurate payroll records and reports, including documentation of salary changes and pay discrepancies
Ensure compliance with federal, state, and local wage and hour laws
Collaborate with Payroll Manager and Accounting/Finance to align policies and controls with US GAAP
Develop and streamline bi-weekly auditing measures to identify and prevent payroll discrepancies
Serve as main point of contact for payroll and payroll compliance inquiries
Administer health and welfare benefits programs, with emphasis on leaves of absence management and workers’ compensation
Respond to employee benefit, workers’ compensation, and leave inquiries, ensuring accuracy of benefit changes in Workday and carrier systems
Collaborate with vendors, benefits carriers, and consultants for implementation and management of benefits, flexible spending accounts, leave of absence, and retirement savings plans
Manage unemployment claims, Paid Parental Leave, and SDI through EDD
Apply knowledge of ERISA, IRS, DOL, COBRA, and HIPAA regulations to ensure compliance
Facilitate annual compliance audits and reporting, including worker’s compensation, plan audits, and 5500 filings
Assist with annual Benefits Open Enrollment, communication campaigns, and employee outreach
Disseminate required annual reports and notices (SARs and 1095Cs)
Drive process improvement and documentation across HR, payroll, and benefits functions
Ensure compliance with company policies, practices, and regulatory requirements
Lead or participate in internal audits of employee lifecycle transactions (new hires, promotions, transfers, terminations)
Maintain confidentiality and handle sensitive materials discreetly
Other duties as assigned
Qualification
Required
B.A./B.S. degree in Human Resources, Business Administration, Accounting, or related field, or equivalent education plus experience
3–5 years' experience in Human Resources, payroll processing, and benefits administration
2 years' experience in Workday HRIS and Payroll preferred
Experience working in a customer or employee service environment
Demonstrated proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
Hybrid but needs to be flexible on days and ability to travel to other IOA locations as needed
Preferred
Knowledge of payroll functions, including preparation, balancing, internal control, and payroll taxes
SPHR, PHR, CPA, or CPP certification preferred
Experience administering and complying with employee benefits requirements (403(b), COBRA, San Francisco health ordinances)
1–2 years' experience managing Leave of Absences in California preferred
Strong analytical, organizational, and customer-service skills
Ability to manage, prioritize, and track multiple projects and meet deadlines
Excellent interpersonal, verbal, and written communication skills
Ability to work independently and as a team member
Strong flexibility and ability to shift priorities as needed
Company
Institute on Aging
Institute on Aging (IOA) believes the future should be something to look forward to, at every age.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Preston Burnes
Vice President of Strategic Partnerships
Dan O'Leary
Chief Executive Assistant to the President & CEO
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