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TeleSpecialists · 1 day ago

Sr. Event Marketing Specialist

Brookhaven, GA, US

Full-time

Onsite

Mid, Senior Level

3+ years exp

TeleSpecialists is transforming healthcare delivery as the nation's largest and fastest-growing digital healthcare leader. The Senior Event Marketing Coordinator is responsible for the planning, logistics, and execution of TeleSpecialists’ conferences, trade shows, sponsored events, and internal/external special events, ensuring events are delivered professionally and aligned with defined objectives and brand standards.

Hospital & Health Care

Growth Opportunities

Responsibilities

Manage the end-to-end logistics for national and regional conferences, trade shows, sponsorships, and special events

Own event timelines, checklists, and execution plans once strategy and goals are set

Coordinate venue requirements, booth assets, shipping, vendor orders, registrations, catering, lead capture tools and travel logistics

Manage exhibitor kits, sponsorship deliverables, deadlines, and on-site requirements

Ensure all materials, signage, and booth assets are prepared, shipped, tracked, and returned properly

Serve as the on-site operational lead for assigned events (or remote coordinator when appropriate)

Coordinate booth setup, teardown, and staffing schedules

Ensure booth readiness: signage, collateral, demos, giveaways, lead capture tools

Act as the primary point of contact for show services, vendors, and event organizers

Troubleshoot real-time issues calmly and professionally during events

Ensure brand standards and professionalism are consistently upheld onsite

Serve as the executional liaison for internal stakeholders: Clinical Services & Medical Leadership, Physician Recruitment, Business Development & Client Account Management

Gather event needs and inputs, clarify requirements, and translate them into execution plans

Support the Executive Director of Marketing with preparation for: Pre-show plans, Sponsorship and speaking opportunities, Run-of-show schedules, Staffing plans, Post-event summaries and follow-up needs

Ensure alignment between stakeholders without owning strategic prioritization decisions

Coordinate pre-event logistics, including: Attendee lists, Meeting scheduling support, Calendar coordination, On-site agendas and staffing plans

Support post-event activities, including: Lead list consolidation and handoff, Post-show follow-up tracking, Survey distribution (if applicable), Expense reconciliation and documentation

Assist with post-event debrief materials and performance summaries for leadership

Maintain event calendars, planning documents, and standardized checklists

Track budgets at the event level (expenses vs. approved amounts)

Maintain vendor lists, templates, and historical event documentation

Support continuous improvement by documenting lessons learned and execution insights

Qualification

Event coordinationB2B events experienceProject managementBudget trackingVendor contract experienceSalesforce CRMSolutions-oriented approachCommunication skillsAttention to detail