Apply on Employer Site

Tom Thumb Supermarket · 3 days ago

Administrative Coordinator

Dallas, TX

Full-time

Onsite

New Grad, Entry Level

Tom Thumb is a retail company looking for an Administrative Coordinator. The role involves providing customer service, managing bookkeeping and cash management tasks, ensuring compliance and scheduling, supporting recruiting and hiring processes, and serving as a liaison between various departments.

Consumer GoodsE-CommerceFood and BeverageRetail

Responsibilities

Maintain an atmosphere of enthusiastic customer awareness with emphasis on fast and friendly service

Answer and respond to incoming calls promptly

Support the Customer Service Center by covering breaks and lunch periods when necessary

Complete all phases of the reconciliation process; perform bookkeeping duties including preparing and proofing daily deposit slips and balancing accounts receivable

Monitor cashier accountability; research and report problems or shortages to the Service Operations Manager and Store Director

Partner with Division Loss Prevention and front-end management to resolve cash and shrink issues

Maintain sales book and report daily and/or weekly sales information to the Store Support Center

Report schedule violations to the Store Director and appropriate department manager in a timely manner

Submit and process payroll on time; maintain Time and Attendance reports, correction forms, schedules, and personnel records in compliance with Company guidelines

Coordinate, input, and track leave paperwork, reinstatements, terminations, and personnel status changes

Maintain and retain employee HR records securely; keep medical files separate from personnel files

Review internal and external applications; conduct screening interviews and coordinate department manager interviews

Administer the Job Posting Program; manage pre-employment drug testing and tax credit process

Complete new hire process, coordinate training, and conduct orientation and other training programs

Coordinate and maintain all aspects of the hiring process: Computer-assisted application and hiring process, Attend in-store and outside recruiting activities, Maintain recruiting materials, applications, and policy sign-off forms, Retain records of interviews and hiring process

Order and assign uniforms, name badges, and office supplies

Handle outgoing/incoming mail, manage Administrative Coordinator email account, and maintain office files

Update breakroom HR information boards and legal compliance posters

Serve as liaison between Human Resources, Payroll, and Benefits Departments: Handle payroll and benefits administration issues, Work with Store Director and HR representatives on personnel matters

Qualification

BookkeepingCustomer ServicePayroll AdministrationRecruitingAdministrative SupportCommunication SkillsOrganizational Skills

Required