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The W Group · 1 day ago

Assistant Administrator

Bronx, NY

Full-time

Onsite

Entry, Mid Level

$75K/yr - $90K/yr

2+ years exp

The W Group is seeking an experienced Assistant Administrator to support daily administrative and operational functions in their Bronx assisted living community. The role involves coordinating priorities, resolving routine issues, and ensuring smooth operations while maintaining compliance and supporting staff training.

Elder CareHealth CareMedicalPersonal Health

Responsibilities

Coordinate daily administrative workflows; track priorities and follow up to closure

Maintain organized records, logs, and facility documentation for operational continuity and compliance readiness

Support resident administrative processes, including documentation coordination and scheduling/follow-up as assigned

Assist with monitoring QA/compliance

Support audit/survey readiness

Identify training needs and coordinate in-services and administrative tracking for staff files as assigned

Support purchasing/ordering and vendor coordination (dietary/medical/maintenance supplies)

Provide continuity support for routine facility needs, including serving as a point of contact and supporting day-to-day operations and communication flow as needed when leadership is offsite

Participate in incident review, corrective action follow-up, and documentation tracking

Ensure required logs, binders, postings, and certifications are current and complete

Escalate compliance risks promptly to the Administrator

Assist in Payroll oversight including overtime, schedules, staffing

Support onboarding, offboarding, and disciplinary documentation under Administrator guidance

Serve as a point of contact for resident and family concerns, including complaint resolution, escalating as appropriate

Ensure timely documentation, notifications, and incident reporting (internal and external)

Perform other duties as assigned