Apply on Employer Site

ZGF Architects · 1 day ago

Project Administrative Manager

Portland, OR

Full-time

Hybrid

Mid, Senior Level

$90K/yr - $115K/yr

3+ years exp

ZGF Architects is seeking a Project Administrative Manager who is energized by growing people and elevating project excellence to join their team. The role involves providing training, support, and mentorship for Project Administrators, while also coordinating and monitoring the schedules and activities of the administrative staff.

ArchitectureHealth Care

Responsibilities

Provide training, support, mentorship and supervision for Project Administrators, remaining committed to their professional development and growth

Provide ongoing feedback day-to-day, to ensure professional development and growth for staff

Evaluate administrative staff performance to support annual review and compensation cycles

Coordinate, assign and monitor schedules and activities of project administration staff

Monitor administrative staffing requirements, making adjustments as necessary to maintain balanced workloads among staff; review project workloads with Project Managers and Project Administrators; hire or reduce staff accordingly with approval of Administrative Operations Manager and Managing Partner

Act as an office-wide resource for standard project procedures; capable of identifying appropriate solutions to project needs

Monitor administrative procedures to determine / develop the best methods for maintaining consistency and improving quality and efficiency, in collaboration with other leaders

Support project Quality Management (QM) by: collaborating with the QM team to develop and maintain the QM processes, systems, and tools to ensure compliance with ZGF standards and guidelines; track and update QM documentation; assist in providing training and resources to all staff on QM practices, tools and methodologies

Support some projects as the primary Project Administrator

Qualification

Microsoft Office SuiteProject administrationLeadershipNewformaBlueBeamDeltek VisionAIA Contract DocumentsProblem solvingInDesignResource managementCommunication skillsConfidentialityTime managementCritical thinkingCollaboration

Required

Highly experienced in administrative support services and project administration with documented excellent performance

Minimum of 3 years of experience in Architecture field

Comprehensive understanding of project life cycles and the administrative support needs associated with each phase

Strong problem solving and critical thinking skills

Exceptional leadership and time, task, and resource management skills

Capable of managing staff and assessing workloads

Proficient in the following software applications: Microsoft Office Suite, especially Word, Excel, Outlook and Teams, Newforma, BlueBeam, Deltek Vision, AIA Contract Documents

Knowledge of architectural / engineering terminology required

Must be articulate with excellent communication skills, able to collaborate and interact effectively with administrative staff, management, and other departments

Must possess ability to maintain a high level of confidentiality and discretion with regard to project, business and personnel matters