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Trinity Life Sciences · 5 days ago

Administrative Assistant

Pittsburgh, PA

Full-time

Onsite

Mid Level

$55K/yr - $55K/yr

3+ years exp

TKC Holdings, Inc., which includes Trinity Services Group, is a respected leader in the corrections and hospitality industries. The Administrative Assistant will be responsible for organizing and coordinating office operations, providing administrative support to the Food Service Management team, and performing basic office accounting functions.

BiotechnologyHealth CarePharmaceutical

Responsibilities

Organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency

Responsible for basic office accounting functions such as reviewing and collection of payables, accounts receivable and processing payroll for assigned units

Process invoices and enters data to balance accounting records, accurately pay invoices, payroll reporting, and reconciling reports

Provide administrative and office support to the Food Service Management team which will include handling basic office accounting functions such as accounts payable, accounts receivable and processing payroll for assigned units

Assist in preparation of spreadsheets for weekly/monthly reports

Regular activity reporting to manager, CPI tracking

Maintain office supply inventory

Back up Regional Coordinator and staff as needed

Complete miscellaneous duties and assignments as assigned by Manager

Prepare updates to District Client list

Contract organizing and management such as collecting, sending reminders, tracking

Weekly financial flash-up

Client Holiday cards

ServSafe master list tracking for unit

TTO statistics and tracking if appropriate

Maintain District Organization chart

Some Travel may be needed to attend and assist in Regional Meetings

Other duties as assigned

Qualification

Office operations coordinationBasic office accountingMicrosoft OfficeOrganizational skillsCustomer service oriented10-key calculator experienceGeneral office machine experienceCommunication skills

Required

High school diploma or Equivalent, and you must be at least 18 years of age

3 - 5 years related experience

Valid Photo ID

Excellent telephone and communication skills

10-key calculator experience

General office machine experience

PC experience required – word processing and spreadsheet generation (including Microsoft Office programs)

Ability to read and comprehend simple instructions, short correspondence, and memos

Ability to write simple correspondence

Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions

Ability to deal with problems involving a few concrete variables in standardized situations

Must be a self-starter who can work well with people at all levels both in and out of KCN Organization and correctional facilities in a professional manner

Ability to prioritize projects from several sources and departments

Ability to work well with ever changing priorities and or situations

Strong organizational skills

Ability to work independently or within a team

Customer service oriented

Preferred

Familiarity with computers (including Microsoft Office programs)

Benefits

Medical w/prescription coverage

+ Benefit Credit received when enrolled in a TKC medical plan, to help offset your benefit costs. Benefit Credit of $750 annually, will be divided evenly among your paychecks throughout the Plan Year.

Dental

Vision

Basic Life and Basic Accidental Death and Dismemberment Insurance

Voluntary benefits (i.e. short term, long term disability and many more) options may be selected to create the right package for you

Paid Time Off

Company Match for the 401(k) Retirement Savings Plan

We now also offer DailyPay providing you immediate access to earned wages.

Company

Trinity Life Sciences

Glassdoor3.8

With almost 30 years of expertise, a best-in-the-business team and unrivaled access to data and analytics, Trinity Life Sciences is a modern partner to companies in the life sciences industry.

Founded in 1996

Waltham, Massachusetts, USA

1001-5000 employees