City of Bentonville · 1 day ago
Purchasing & Compliance Specialist III
Bentonville, Arkansas, United States
Full-time
Onsite
Mid Level
4+ years expCity of Bentonville is responsible for providing various services to its community, and they are seeking a Purchasing & Compliance Specialist III. This role involves procuring goods and services for the City, guiding departments through purchasing processes, and managing procurement-related tasks.
EmploymentGovernmentNon ProfitPublic SafetyPublic Transportation
Responsibilities
Work with City Departments to guide them through standard procurements and navigate purchasing needs/processes; including initializing City wide solutions or IDIQ contracts for City wide use when applicable. This duty is performed daily
Writes standard solicitation documents, overseeing the solicitation process from beginning to end; including attending bid openings, pre-bid meetings, review bid packages and bid tabulations, assist in the final evaluation of solicitations for bid awards, and contract drafting. This duty is performed weekly
Complete procurement contract templates and assist other Departments in filling in/using standard templates for work procured outside of the Purchasing Division of the Legal Department; in doing so looking for ways to standardize and improve processes. This duty is performed weekly
Manage the surplus auction processes; including preparing items for City Council, creating and maintaining a master list of items declared surplus, overseeing the online auction, and coordinating with other departments to properly dispose of surplus items. This duty is performed monthly
Assist Purchasing Manager is training initiatives, process improvements, and other tasks as needed; including document review. This duty is performed daily
Serve as back-up to the Purchasing Compliance Manager and Purchasing Compliance Specialist II processing and approving requisition requests into purchase orders according to City Purchasing Policy, and other back-up duties
Assists the Purchasing Manager in the creation and process of complex solicitations; including managing solicitation tasks such as distributing and posting packets, maintaining known document holders, writing and distributing addenda and RFI responses, and attending or leading pre-bid meetings, and bid openings. This duty is performed weekly
Run and provide Purchase Order reports and other financial system reports when needed; including assisting in the Year-End process annually. This duty is performed monthly
Assist Purchasing Compliance Specialist II with managing the shared Purchasing email. This duty is performed daily
Enter contracts in Munis for other departments as needed. This duty is performed weekly
Qualification
Required
High School Diploma or GED equivalent required
Two-year degree or equivalent
4 years of experience in a professional, business setting or equivalent
Possession of a valid Driver's License
Basic knowledge of office terminology and business English
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write complex documents, reports, and correspondence
Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public, and other employees of the organization
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several known variables in situations of a routine nature
Ability to interpret a variety of instructions furnished in written, oral, or diagram form
Computer training in Microsoft Office
Intermediate: Contact Management, Word Processing/Typing
Intermediate: 10-key, Payroll Systems, Presentation/PowerPoint, Spreadsheet/Excel
Preference for familiarity with MUNIS or CivicClerk
Preferred
Notary Public
Bilingual
Certified Purchasing Professional
Certified Public Procurement Officer (CPPO)
Company
City of Bentonville
In Bentonville, it’s not unusual to pass a world-class museum, a bike trail, and a neighbor who still waves on the same morning.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase