Stanford Health Care Tri-Valley · 1 day ago
Senior Program/Project Coordinator
145 El Camino Real - MENLO PARK
Full-time
Hybrid
Senior Level
$45.94/hr - $59.73/hr
5+ years expStanford Health Care Tri-Valley is seeking a Senior Program/Project Coordinator to manage daily project activities alongside project and senior project managers. The role involves coordinating complex organization-wide projects, managing smaller scale projects independently, and ensuring project team members have the necessary tools and resources for successful execution.
Health CareHospitalNon Profit
Responsibilities
Independently manages smaller scale projects
Solely responsible for project outcomes and successful execution of activations related to opening
Provides direction to project team members, determines and plans day-to-day project activities and apportions project work among team members. Ensures project team members have the tools, processes and standard work necessary to complete activities
Working from project plans, identifies task owners and schedules and provides day-to-day coordination of project related tasks. Identifies potential problems/impediments and resolves as appropriate. Keeps the project focused on its objectives. Identifies missed deadlines, assesses impact and appropriate mitigation efforts. Identifies interdependencies and adjusts timetables/tools as necessary. Works with affected parties to ensure satisfactory project completion
Plan and develop the initial project schedule, making certain that all scheduling conflicts are resolved. Use independent judgement in triaging critical issues, escalations and action items
Updates Project status, schedules, IMP, timeline, issues/risks, escalations, next steps, accomplishment, budget etc. in project management tool
Coordinate and independently lead and manage project committees, workgroups, taskforce and other project meetings. Responsible for complex scheduling activities. Prepare materials for meetings and education sessions. Orchestrates and oversees the execution of project special events (dress rehearsals, mock surveys, mock moves, first patient day)
Provides input on and determines resourcing needs. Identifies budget issues and works with Financial Analysts as needed
Works with representatives from operational departments to ensure that quality work is completed on a timely basis
Responsible for on-going communications and project updates
Serves as the source of truth on communications related to the project. Drafts on-going and ad hoc communications and newsletters
Maintains communication links to all relevant parties and to project logistics and calendars including project renderings, presentations, meeting notes, action items, project schedules, etc
Provide updates to internal and external communications re: shared workplans. Tracks and audits schedules and deadlines
Maintains document version control
Qualification
Required
Experience with medium- to large projects, 3 years required
Excellent communication and project management skills, 3 years required
Expert skill-level in using Microsoft products (Word, Excel, PowerPoint, Visio, etc.), 7 years required
Preferred
Bachelor's degree or five years of applicable experience from an accredited institution
Progressively responsible and directly related work experience, 5 years preferred
Strong skills in project scheduling utilizing a project management tool such as MS Project, Primavera, etc., 5 years preferred
Company
Stanford Health Care Tri-Valley
STANFORD HEALTH CARE TRI-VALLEY Stanford Health Care Tri-Valley (formerly ValleyCare) provides high-quality care rooted in science and compassion to support the health and well-being of its community in the East Bay and beyond.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Reena Jadhav
Board Member, Chair Comp & Workforce
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