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Chapters Health System · 1 week ago

Project Management Administrative Assistant - Remote Opportunity

United States

Full-time

Remote

Mid, Senior Level

$54K/yr - $80K/yr

5+ years exp

Chapters Health System is dedicated to providing outstanding patient care and customer service. The Project Management Administrative Assistant will provide comprehensive administrative support for the integration team while maintaining confidentiality and professionalism.

Health CareHospitalNon Profit

Responsibilities

Assists with evaluation and tracking of enterprise documents and contracts

Manages records, manuals, databases, and files; composes and distributes correspondence, announcements, memoranda, spreadsheets, etc

Functions as a liaison between in-house counsel, outside counsel and internal and external customers in a variety of activities, actions and projects

Creates, maintains and manages access for various Smartsheets and SharePoint sites to track enterprise level projects

Proactively communicates and collaborates with external and internal stakeholders to analyze information needs and functional requirements for all deliverables

Functions as a liaison between office of the assigned executives and others by facilitating a variety of activities, actions and projects

Anticipates needs for and provides overall administrative support for the assigned executive(s)

Assists with questions and information regarding assigned areas

Analyzes, validates, and tabulates data

Produces complex data reports and manages large volumes of data

Performs other duties as assigned

Qualification

SmartsheetMicrosoft OfficeAdministrative supportProject managementInterpersonal skillsWritten communicationVerbal communicationConfidentialityOrganizational skills

Required

Minimum five (5) years of experience providing administrative and technical support, preferably within project-driven executive environments

Experience working with advanced features and functionality in Smartsheet required, including linking sheets, creating executive dashboards, tracking dependencies and resource allocation

Expert computer knowledge including SharePoint, word processing, spreadsheet, presentation, and email software such as advanced skill in Microsoft office software (Word, Excel, PowerPoint, Outlook)

Highly organized with the ability to successfully manage multiple priorities simultaneously while supporting multiple executives

Ability to maintain confidentiality and demonstrate initiative and overall efficiency

Excellent interpersonal skills; ability to interact professionally with internal and external key stakeholders while exercising mature judgment in complex, fast-paced environments

Superior written and verbal communication skills

Able to perform efficiently and effectively with a high degree of accuracy while meeting deadlines

Ability to remain calm and professional in stressful situations and to maintain stability of performance under pressure and/or opposition

Ability to work independently analyzing and reviewing contracts and other legal documents

Ability to work effectively and professionally with attorneys, secretaries, clients and outside organizations

Ability to work with minimal oversight