The National WWII Museum · 21 hours ago
Project Manager to Executive Vice President & CFO
New Orleans, LA
Full-time
Onsite
Mid, Senior LevelThe National WWII Museum is currently seeking a Project Manager for the Executive Vice President and Chief Financial Officer. This role provides administrative and operational support to the EVP and CFO, managing project activities across various organizational functions and ensuring effective communication with stakeholders.
Association
Responsibilities
Provide comprehensive administrative support to the Executive Vice President including scheduling meetings, managing calendars and handling correspondence
Act as a liaison between the Office of the Executive Vice President and internal/external stakeholders, ensuring timely communication and follow up on action items
Prepare agendas, presentations and reports for executive meetings and assist in the dissemination of relevant materials
Support the EVP in preparing for Cabinet, Board and Committee meetings including preparing the documentation, reports, and handouts
Prepare purchase orders, invoices, contracts, expense reports, and other materials for the EVP’s approval
Coordinate special projects and initiatives, tracking progress and ensuring deadlines are met
Collaborate with cross-functional teams to gather information, conduct research, and compile data for executive decision making
Manage the implementation of executive directives, monitoring outcomes and providing regular updates to stakeholders
Provide administrative support to Corporate Counsel including scheduling meetings, managing calendars, and handling correspondence
Contract administration – manage the Museum’s online contracts repository
Legal and organizational document compliance – update corporate documents with Sam.gov, LA Secretary of State, New Orleans One-Stop, and respond to various vendor requests (e.g., COIs and credit applications)
Support Corporate Counsel to ensure that licenses, certifications, and trademarks are current and active
Conduct due diligence research and review corporate records, contracts, and other materials for accuracy and compliance
Prepare assistance and support in preparation and execution of EVP’s role in Board and Committee meetings including taking minutes, if requested
Act as insurance liaison between the Museum and the Museum’s insurance brokerage firm and support EVP and Corporate Counsel in managing insurance and claims reporting and tracking
Prepare purchase orders for approval and distribution to A/P; liaise with the Retail Department as needed, supporting the EVP’s objectives for that department
Liaise with IT, Security and A/V Departments as needed, supporting the EVP’s objectives for those departments
Serve on various work teams as considered necessary
Handle sensitive information with the utmost confidentiality and discretion, always maintaining a high level of professionalism
Manage confidential documents, records, and communications, ensuring compliance with company policies and regulatory requirements
Cultivate strong relationships with internal stakeholders, including department heads, managers, and staff members to foster collaboration and alignment
Serve as point of contact for external partners, clients, and vendors, representing the Office of the Executive Vice President with professionalism and integrity
Anticipate the needs of the Executive Vice President and stakeholders, proactively addressing concerns and providing proactive support as required
Undertakes special assignments/projects on a wide variety of issues as requested by the EVP and CFO
Qualification
Required
Bachelor's degree in Business Administration, Management or related field
Proven experience in similar roles, supporting C-suite executives or senior management
Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
Excellent attention to detail
Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization
Proficiency in office productivity software (e.g. Office365) and project management tools
Demonstrated discretion and integrity when handling confidential information and sensitive matters
Strategic mindset, with the ability to think critically, analyze data and contribute to decision making processes
Flexibility and adaptability to navigate rapidly changing priorities and requirements
Professional demeanor with a positive attitude and a commitment to excellence
Benefits
Medical insurance – 2 plan options; Museum pays 75% of premium
Dental and vision insurance
Flexible spending account
401(k) – Museum matches 50% of employee contribution up to 6%; employer contribution full vested after 3 years of employment
Life insurance and AD&D - $15,000 policy employer paid; additional life and AD&D available
Long term disability insurance
Paid vacation and sick leave, 10 paid holidays per year
Free parking
Tuition assistance and professional development
Employee assistance program
Company
The National WWII Museum
The National WWII Museum is a military history museum located in the Central Business District of New Orleans, Louisiana.
Founded in 2004
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Cathy Green
Vice President and Chief Financial Officer
Stephanie Verdin
Vice President and Chief Marketing Officer
Recent News
2025-07-24
2025-06-02
Company data provided by crunchbase