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NEOGOV · 1 day ago

Administrative Assistant- Health & Human Services

Carson City, NV

Full-time

Onsite

Mid Level

$24.86/hr - $34.81/hr

4+ years exp

NEOGOV is a company that operates within the Health & Human Services sector, and they are seeking an Administrative Assistant to provide varied and complex administrative support. The role involves managing communications, organizing office files, and assisting with budget administration under general supervision.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person

Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed

Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required

Types drafts and a wide variety of finished documents from brief instructions or prior materials; use word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system

Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, equipment purchase and repair and personnel document preparation

May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage

Organizes and maintains various office files, including personnel and tickler files; purges files as required

Assists with the development and administration of the budget; may prepare or maintain statistical, fiscal or payroll information

Follows up on projects, transmits information, and keeps informed of division activities

Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines

Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team

May provide lead direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency

Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment

Qualification

Office administrative practicesRecord keepingWord processingBudgetary principlesEffective communicationCustomer serviceTeam collaborationProblem solvingTime managementConfidentiality

Required

High School Diploma or GED AND four (4) years of secretarial or administrative experience which has included providing office and administrative support to management staff; OR an equivalent combination of education, training and experience as determined by Human Resources

A valid driver's license

Knowledge of functions, basic organization and procedural constraints related to the operation of a municipality

Knowledge of office administrative and secretarial practices and procedures, such as business letter writing and the operation of common office equipment, including a word processor and person or on-line computer

Knowledge of record keeping, report preparation, filing methods and records management techniques

Knowledge of correct English usage, including spelling, grammar, punctuation, and vocabulary

Knowledge of standard business arithmetic, including percentages and decimals

Knowledge of basic budgetary principles and practices

Knowledge of techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone

Skill in providing varied, responsible, and often confidential secretarial and office administrative assistance to a chief executive officer and high-level administrative staff

Skill in interpreting, applying and explaining complex policies and procedures

Skill in using tact, discretion, initiative and independent judgment within established guidelines

Skill in analyzing and resolving office administrative situations and problems

Skill in researching, compiling, and summarizing a variety of informational materials

Skill in composing correspondence and other written independently or from brief instructions

Skill in organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction

Skill in contributing effectively to the accomplishment of team or work unit goals, objectives and activities

Skill in establishing and maintaining effective work relationships with staff, coworkers, contractors and the public