Vista America · 2 days ago
Administrative Assistant
New York City
Full-time
Onsite
New Grad, Entry LevelVista America is seeking an Administrative Assistant to support multiple departments in their New York City office. The role involves various administrative duties, including greeting visitors, maintaining office supplies, and assisting with office events.
Airlines/Aviation
Responsibilities
Assisting visitors upon entry and exit of the building
Maintaining proper upkeep and cleanliness of the Café, breakrooms, and conference rooms
Maintaining the ordering, storage, inventory, and distribution of office supplies and food/drink items
Conference room management and meeting set up
Assisting several departments with running daily reports or completing small tasks as needed
Complete expense reports monthly
Management of office mail and packages including shipping, receiving, and distribution
Maintaining overall facility cleanliness and sanitation
Assisting with office events as needed
Miscellaneous company errands and other duties as assigned
Qualification
Required
Responsible for various administrative duties in support of multiple departments in the New York City office
Greet and assist employees and visitors
Assisting visitors upon entry and exit of the building
Maintaining proper upkeep and cleanliness of the Café, breakrooms, and conference rooms
Maintaining the ordering, storage, inventory, and distribution of office supplies and food/drink items
Conference room management and meeting set up
Assisting several departments with running daily reports or completing small tasks as needed
Complete expense reports monthly
Management of office mail and packages including shipping, receiving, and distribution
Maintaining overall facility cleanliness and sanitation
Assisting with office events as needed
Miscellaneous company errands and other duties as assigned
Company
Vista America
Vista America operates the Vista Members’ fleet in the U.S. for VistaJet and XO clients.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kelsey Ciminillo
Executive Assistant to the President/COO of Vista America
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