Jazz Pharmaceuticals · 18 hours ago
Executive Assistant to the Office of the CEO
Palo Alto, CA
Full-time
Onsite
Senior Level, Lead/Staff
$118K/yr - $178K/yr
10+ years expJazz Pharmaceuticals is a global biopharma company dedicated to developing life-changing medicines for serious diseases. The Executive Assistant will provide executive-level administrative support to the CEO and Chief of Staff, managing schedules, coordinating travel, and supporting board meetings.
BiotechnologyHealth CarePharmaceutical
Responsibilities
Strategic Calendaring: Efficiently manage schedules, apply critical thinking to calendaring, and strategically block time to suit shifting priorities and meeting preparation, including related to external board obligations of CEO
Coordination: Partner closely with CEO to ensure relevant commitments and travel are shared with CEO’s personal/family calendar. On occasion, assist with coordinating personal appointments for CEO, as challenges or conflicts arise from evolving professional schedule
Global Travel Planning: Prepare detailed itineraries and coordinate all aspects of domestic and international travel, including airfare, hotels, car services, and proactively securing office/desk space in Jazz offices for CEO and CoS. Support Chief of Staff in identifying in-person connections for CEO while traveling by suggesting and coordinating meaningful interactions with employees
Board Meeting/Director Support: Work with Director of Operations and third-party partner to support board director travel, lodging, dinner reservations, expense reimbursement, etc. Help manage communications and sourcing availability for meetings with directors, their executive assistants, and provide support as needed, including scheduling, travel, etc
Board Content: Support material upload and organization for board meetings, including managing permission for documents, uploading and linking approved materials, as appropriate
Expense Management: Prepare and submit expense reports for CEO and Chief of Staff within the 30 days required per policy. Follow up with CEO’s direct reports who have aging unsubmitted transactions
Procurement Management: Handle end-to-end process for relevant purchase requisitions, purchase orders, statements of work, check requests, and invoice transmittal and approval
Organizational Maintenance: Maintain organizational charts, email distribution lists, etc. for the Office of the CEO.C
Collaboration: Partner with administrative and Global Workplace professionals across multiple sites and time zones to deliver consistent support globally, as needed for executive committee meetings and any meetings for the Office of the CEO
Team Management: Manage team organizational tools like OneNote, Microsoft To Do, etc
Travel Expectation: Travel to up to four offsite meetings per year to support meeting logistics and provide offsite support, potentially internationally
Qualification
Required
Minimum of 10 years of professional experience in a C-Suite/senior-level administrative role responsible for one or more senior executives
Thrive in a fast-paced environment, preferably with experience in a biotech or pharmaceuticals company
Experience working in an international organization
Ability to prioritize and multi-task, work effectively with little or no direction, and build collaborative relationships with management, partners, and peers
Self-starter with the ability to be resourceful, leverage network, proactively seek information, and problem solve
Comfortable and effective working, collaborating, and communicating remotely
Effective written and oral communication skills
Strong interpersonal and facilitation skills; ability to interact with ease with board members and executives
Advanced self-awareness and drive for in-role development to continually elevate the level of autonomy and proactivity
Ability to work in a highly energetic, flexible, and fast-paced environment
Preferred
College degree is strongly preferred
Proven proficiency in Microsoft Outlook, Teams, Word, Excel, OneNote, PowerPoint, and Zoom
Project management skills/certification preferred
Benefits
Medical, dental and vision insurance
401k retirement savings plan
Flexible paid vacation
Company
Jazz Pharmaceuticals
Jazz Pharmaceuticals is a specialty pharmaceutical company that identifies, develops and commercializes innovative treatments.
1001-5000 employees
H1B Sponsorship
Jazz Pharmaceuticals has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (26)
2024 (24)
2023 (25)
2022 (31)
2021 (21)
2020 (39)
Funding
Current Stage
Public CompanyTotal Funding
$2.81BKey Investors
Longitude CapitalKohlberg Kravis Roberts
2024-09-03Post Ipo Debt· $850M
2021-04-22Post Ipo Debt· $1.5B
2009-12-07Post Ipo Debt· $120M
Leadership Team
Renée Galá
President and Chief Executive Officer
Ryan Bovia
Senior Vice President, Franchise Head Epilepsy and Movement Disorders
Recent News
2026-01-09
Company data provided by crunchbase