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Irvine Company Chicago · 5 days ago

Retail Assistant ($25.34 - $32.36)

Irvine, CA

Full-time

Onsite

Entry Level

$25.34/hr - $32.36/hr

1+ years exp

Irvine Company Chicago is a leading retail property management firm, and they are seeking a Retail Assistant to manage the daily flow of the property management office. The role involves providing excellent service to visitors, managing administrative workflows, and supporting the Vice President & General Manager.

Real Estate

Responsibilities

Greets internal and external customers courteously, fielding walk-ins, phone, or email inquiries and routing as appropriate

Cultivates and maintains excellent relationships with tenants and key vendors

Serves as administrative assistant to Vice President & General Manager, including calendar and contact management, meeting scheduling, reservations, travel, and special projects as needed

Serves as the administrator of management office logistics, including equipment and supply inventory, mail distribution, rent and insurance collection, kitchen, lobby, and conference room organization Inputs and verifies merchant sales into accounting software systems

Prepares memos, letters, correspondence, and makes copies

Manages and reports on the Center’s pedestrian traffic trends

Manages Non-Commercial Expressive Activity (Freedom of Speech) Program

Processes invoices, billing adjustments, and purchase orders

Handles store open/close procedures

Qualification

Google products proficiencyMicrosoft products proficiencyAdobe proficiencyNotary PublicCustomer service skillsAdministrative supportCommunication skills

Required

Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, PowerPoint), and Adobe

Valid California driver's license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company's MVR policy, and is part of the essential duties of this position.)