Columbus House, Inc · 1 day ago
Program Administrative Assistant
New Haven, CT
Full-time
Onsite
Mid Level
$24/hr - $26/hr
3+ years expColumbus House, Inc. is dedicated to serving individuals experiencing homelessness and fostering their independence. The Program Administrative Assistant will provide confidential administrative support to the Chief Program Officer, assisting with scheduling, correspondence, and meeting preparation.
CommunitiesNon Profit
Responsibilities
Assists the Chief Program Officer in all areas of scheduling, filing, correspondence, meeting planning & preparation as well as any other related tasks assigned by the CPO
Draft correspondence and assembles confidential and sensitive information
Schedules and attends assigned agency and outside meetings; may compose, transcribe and disseminate meeting minutes as needed; assist in coordinating correspondence
Manages and keep tracks of committees and group membership, attendance, participation and renewals
Attends other meetings as requested by CPO such as Leadership Council, Safety Committee, TAG Committee, QA Committee, etc., to compose meeting notes for review by the CPO
Performs computer-related tasks including data entry, formatting reports, grant drafts, contracts and legal documents, file organization management
May assist in assembling grant applications and reports to federal, state and local funders
Maintains access to the Concord contracts database and helps coordinate timely reporting
Occasional evening and weekend work may be required
Other related duties as assigned
Qualification
Required
Associate's degree
Minimum of 3 years of office management and/or administrative support experience working for senior level management
Outstanding skills in the utilization of Microsoft Office programs, including Teams and SharePoint; experience with Zoom scheduling and calendar sharing required
Excellent interpersonal, written and verbal communication skills, as well as good judgment and a strong sense of confidentiality
Able to clearly articulate the Columbus House mission and is comfortable maintaining relationships with staff, managers, directors, and other Columbus House stakeholders
Excellent organizational and time management skills
Self-starter with a deadline-oriented mindset
Capable of managing multiple assignments and priorities
Outstanding collaborative skills and has the ability to work independently
Valid drivers ‘license with a good driving history
Benefits
Medical, dental, vision benefits are offered along with other additional voluntary coverages with full time employment
401 K retirement plan with employer matching contribution
Paid time off
10 paid holidays
Company
Columbus House, Inc
MISSION: Columbus House serves people experiencing homelessness or at imminent risk by providing life-saving outreach, shelter and housing and by fostering their personal growth and independence.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.15MKey Investors
TD Charitable Foundation
2022-03-08Grant· $0.15M
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