Apply on Employer Site

Jordan's Furniture · 4 days ago

Executive Assistant

Dedham, MA

Full-time

Hybrid

Mid Level

$68K/yr - $85K/yr

3+ years exp

Jordan's Furniture is seeking a highly organized and detail-oriented Executive Assistant to provide exceptional administrative support to Executive Leadership in a dynamic corporate environment. In this role, you will manage schedules, oversee departmental operations, and support various projects, contributing to process improvements across the company.

E-CommerceHome Decor

Growth Opportunities

Responsibilities

Handles highly sensitive, complex, and confidential financial, legal, personnel and company data and information professionally and discreetly

Organizes, schedules, and coordinates executive level meetings and functions, preparing agendas, recording minutes, and following up on action items as appropriate. May also maintain calendar and daily schedule for the Executive and/or department

Designs and prepares complex documents, reports, legal contracts, proposals, presentations, high-level correspondence, and other confidential information

Attends and participates in department and management meetings

Increases bandwidth of Executive Leader by anticipating needs and taking ownership of planning, executing, and delegating activities, creating an extra layer of accountability

Assist in the planning, scheduling, and implementation of multiple projects simultaneously with a variety of internal and external stakeholders. Researches and analyzes a variety of data and information for projects as required and drives projects forward

Acts as liaison with project stakeholders across multiple departments and/or vendors to ensure team members perform in sync and are meeting project goals and deadlines

Executes general department support such as ordering, invoicing, equipment maintenance, organizational charts, distribution lists and office moves

Enters and maintains data in databases or systems. Analyzes data to track activity or costs and identify trends or inconsistencies

Any other function or responsibility as assigned by the Executive Leader

Qualification

Operational support experienceProject managementMicrosoft Office SuiteCommunication skillsOrganizational skills

Required

3+ years of operational or administrative support experience

Proven ability to manage multiple priorities and projects simultaneously

Strong written and verbal communication skills

Highly organized, self-motivated, and capable of independent decision-making

Proficient in office procedures with a working knowledge of company policies and practices

Strong computer skills, including Microsoft Word, Excel, Outlook, and other department-specific software (e.g., Adobe, Kronos, Certify, eMaint, ProCore, CCure, Avigilon, AutoCAD)

Ability to travel to other locations as needed

Must be able to read, write, and communicate effectively in English