Shield AI · 4 days ago
Executive Assistant (R4402)
Washington, DC
Full-time
Onsite
Mid Level
$80K/yr - $120K/yrShield AI is a venture-backed deep-tech company focused on protecting service members and civilians with intelligent systems. They are seeking a highly organized and proactive Executive Assistant to provide administrative support to their C-Suite team, primarily assisting the CTO and VP of Engineering with various administrative tasks and event coordination.
Artificial Intelligence (AI)Autonomous VehiclesDronesMachine LearningNational Security
Responsibilities
Manage complex, multi-time zone calendars for the CTO and VP
Coordinate and schedule meetings, ensuring time is optimized and priorities are balanced
Prepare and edit presentations, documents, and reports (PowerPoint, Word, etc.)
Handle confidential information with the highest level of discretion and professionalism
Serve as a member of the EA community, provide mentorship to others, and participate as a member of a team providing support to the C-Suite
Serve as backup support as needed or provide group support to others in the EA community
Arrange domestic and international travel, including flights, ground transportation, and accommodations
Support logistics for on-site meetings and events, including greeting board members, customers, and visitors
Work with other members of the EA community and team to support in office events and offsite events
Process and manage executive expense reports accurately and in a timely manner
Serve as the go-to contact for day-to-day administrative needs of the executives and their organizations
Ensure all required materials, information, and logistics are prepared for key meetings and events
Qualification
Required
Proficiency with productivity tools including Microsoft Teams, calendaring systems, email, and presentation software (e.g., PowerPoint)
Skilled in using video conferencing platforms such as Teams, Zoom, or Webex
Ability to quickly learn and adapt to new tools; transferable skills between Microsoft and Google Suite
Strong written and verbal communication skills with a professional demeanor
Proven ability to engage with customers, board members, and executives in a polished and professional manner
Demonstrated ability to maintain the highest level of confidentiality and discretion, particularly with HR, Legal, and executive-level matters
Exceptional attention to detail, ensuring accuracy and quality in all work
Strong time management skills with the ability to prioritize effectively and operate with minimal direction
Adaptability to thrive in a high-growth, fast-paced, and sometimes ambiguous environment
Preferred
Prior experience supporting multiple C-Suite executives
Advanced proficiency in both Microsoft Office Suite and Google Workspace
Experience coordinating complex domestic and international travel
Familiarity with expense management systems (e.g., Concur, Expensify)
Previous experience in high-growth or scaling organizations
Benefits
Bonus
Benefits
Equity
Temporary benefits package (applicable after 60 days of employment)
Company
Shield AI
Shield AI is a deep-tech company that focuses on developing AI-powered systems to enhance the safety of service members and civilians.
Founded in 2015
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.31BKey Investors
Hercules CapitalUS Innovative Technology FundSnowpoint Ventures
2025-03-06Series F· $240M
2023-12-29Debt Financing· $200M
2023-10-31Series F· $300M
Leadership Team
Gary Steele
Chief Executive Officer
Brandon Tseng
Co-Founder
Recent News
Washington Technology
2026-01-11
Company data provided by crunchbase