The GEO Group, Inc. · 2 weeks ago
Administrative Assistant
Phoenix, AZ
Full-time
Onsite
Entry Level
2+ years expThe GEO Group, Inc. is a global leader in evidenced-based rehabilitation and correctional services. They are seeking an Administrative Assistant to perform secretarial, administrative, and clerical duties to support the Facility Director and staff, ensuring accurate financial transactions and compliance with contractual requirements.
FinanceHealth CareMedical
Responsibilities
Updates and submits monthly billing ensuring accurate timely submittal in accordance with contractual requirements. Updates and maintains current billing files
Prepares financial transactions which include receiving and disbursing funds, posting ledgers and balancing system. Balances fund weekly to ensure that funds are being appropriately handled
Controls and distributes indigent stamps to those residents who qualify so that program is not abused
Posts in own handwriting and audit inmate time on time cards from weekly time sheets from supervisors. Completes time cards for all paroling inmates, transferring inmates to higher custody and transferring for medical purposes so that inmate pay is calculated in a timely manner
Posts in own handwriting inmate pay to inmate ledger cards. Manually writes all checks to close out trust fund for parolees and transferring inmates. Enters inmate pay in computer by typing on the keyboard, obtain approvals, and send to appropriate departments so that inmate records are accurate, current and in compliance with the contract
Updates inmate roster on computer, documenting all inmate movement, new arrivals placements, and departures so that an accurate accounting of inmates is maintained and contract requirements are met
Collects and mails all client signature sheets and probation reports verifying that each sheet and report is accurate and submitted in accordance with contractual requirements
Submits reports to the State for verification and send to the corporate office within time limits established so that reimbursement can be made in a timely manner
Complies with work rules and policies as explained in the company Employee Handbook, and the Facility Policies and Procedures Manual; and respond positively to directives from managers and supervisors in a cooperative spirit to ensure conformance to standards
Adheres to attendance policy; work overtime as required, to ensure adequate coverage of the program and to ensure the safety and security of the residents
Complies with safety rules; take appropriate corrective action to ensure work is performed in a safe manner and without injury to self or others
May prepare correspondence and perform other clerical duties as assigned to insure the office runs smoothly
Maintains confidentiality obtained through job duties regarding residents, employees, vendors, outside agencies, etc., so that sensitive information is only given on a "need to know" basis
Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team. Records the minutes, type them, and distribute to appropriate persons
Communicates effectively with all levels of staff in a manner that promotes a team spirit and a sense of cooperation
Performs other duties as assigned
Qualification
Required
High School diploma (or equivalent)
Two (2) years of secretarial experience, preferably where administrative support has been given
Must be proficient in Microsoft Word, Excel, Power Point, Outlook and Internet
Familiar with current office procedures. Knowledge of the fundamentals of office organization
Able to handle a variety of simple to moderately complex tasks, while keeping work flowing in an orderly manner. Express thoughts logically, in English, in both written and verbal form, using correct grammar; work independently and write reports; converse with visitors and telephone callers in such a way as to portray the professional atmosphere of the company; effectively interact with residents and staff
Ability to use computers and the typical software used by the facility
Must have a valid Arizona driver's license
Benefits
Paid Time Off
Paid Holidays
401(k) Matching
Health Insurance
Vision Insurance
Life Insurance
Health Savings Account
Tuition Reimbursement
Employee Discount
Reduced Tuition Rates
Disability Insurance
Employee Assistance Program
401(k)
Pet Insurance
Dental Insurance
Paid Training
Flexible Spending Account
Company
The GEO Group, Inc.
Global Leader in Evidence-Based Rehabilitation The GEO Group is committed to providing leading, evidence-based rehabilitation programs to individuals while in-custody and post-release into the community through the "GEO Continuum of CareTM." GEO's diversified services platform provides unique capabilities for the delivery of educational and vocational programs, cognitive behavioral and substance abuse treatment, and faith-based services across the entire corrections spectrum.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$2.22B2026-01-20Post Ipo Debt· $550M
2024-04-04Post Ipo Debt· $1.67B
1994-08-05IPO
Leadership Team
Brian Evans
CFO, SVP
Beth Ginzberg
Executive Assistant To Sr. VP, Chief Financial Officer
Recent News
2026-01-22
2026-01-05
Company data provided by crunchbase