Starcom · 21 hours ago
Executive Assistant, Office Management
Chicago, IL
Full-time
Hybrid
Mid Level
$61K/yr - $84K/yr
3+ years expStarcom is a global communications planning and media leader with over 80 years of history. The Executive Assistant will provide comprehensive administrative support to senior leadership, managing calendars, travel arrangements, and facilitating meetings while ensuring confidentiality and effective communication.
AdvertisingBrand MarketingMarketing
Responsibilities
Manage and maintain calendar schedule; monitoring, updating, and prioritizing utilizing good judgment and strong decision-making skills
Manage travel arrangements including flights, hotels, and ground transportation
Expense reporting - T&E preparation and submission
Gain an understanding of overall direction of the business and help facilitate efforts to drive that direction forward
Willingness to engage in and coordinate cultural activities of the agency in partnership with management and executive teams
Schedule, coordinate, and confirm meetings to include:
Reserve conference rooms
Set up equipment
Place catering orders
Initiate conference calls when necessary
Develop, review, and edit regular and confidential correspondence, presentations, and reports
Attend regular executive management meetings to record notes, track minutes, and follow up actions
Demonstrate confidentiality when handling sensitive information and matters
Basic project management of executive initiatives
Coordinate special projects, including personal travel and requests as necessary
Manage and facilitate monthly company-wide town hall meetings including coordination with other offices to execute company-wide AV set up, track monthly town hall owners, aggregate content, and facilitate Q&A
Approve travel, time off, and expenses for CEO’s direct reports
Qualification
Required
3-5+ years as an Administrative or Executive Assistant
Experience in dealing with confidential information and with senior management
Proficiency in Microsoft Office products - Outlook, Word, Excel, PowerPoint
Excellent verbal, written and interpersonal skills
Ability to multi-task and prioritize in a fast paced environment
Strong organizational, analytical and problem-solving skills
Ability to take initiative, work independently, and effectively under pressure producing accurate and consistent results
Benefits
Paid Family Care for parents and caregivers for 12 weeks or more
Monetary assistance and support for Adoption, Surrogacy and Fertility
Monetary assistance and support for pet adoption
Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance
Tuition Assistance
Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more
Matching Gifts programs
Flexible working arrangements
'Work Your World’ Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)
Business Resource Groups that support multiple affinities and alliances
Company
Starcom
With a history that dates back over 80 years, Starcom is a global communications planning and media leader.
5001-10000 employees
H1B Sponsorship
Starcom has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (8)
2023 (11)
2022 (20)
2021 (8)
2020 (16)
Funding
Current Stage
Late StageLeadership Team
Dan Bruinsma
Executive Vice President
Recent News
Prolific North
2025-11-03
Company data provided by crunchbase