GLOVIS America, Inc. · 1 day ago
Billings Assistant Manager
Irvine, CA
Full-time
Onsite
Mid, Senior Level
$86K/yr - $96K/yr
6+ years expGLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. The Assistant Manager - Operations Administration position is responsible for managing the end-to-end revenue cycle to ensure all business transactions are invoiced accurately and timely, while also overseeing departmental projects to improve processes and systems for increased efficiency.
AutomotiveTransportation
Responsibilities
Oversee entire AR process including invoice creation to AR aging management to achieve or exceed set KPIs
Monitor all pending transactions and manage weekly invoicing to customers with completeness, accuracy, and timeliness
Manage researching, analyzing, & resolving discrepancies resulting from rejected invoices or known issues with A/P or A/R
Executing work-around options in an effort to continue revenue flows, particularly when ITMS data is unreliable or is inflexible
Manage invoice pre-transmission validations to ensure accuracy and decrease rejection rates
Reviewing all invoices and backup for exactness and insuring that proper documentation/approvals are provided beginning from with A/P
Coordinating expertise from subject matter experts (internal & external) to provide reliable corrections or modifications
Administering training and direction to teammates
Guide and support issues resolution process and manage escalated items
Guide team with general issues resolution principles and assist them with developing strategies
Explain different methods and their pros & cons so that team can develop deeper understandings on various resolution methods
Monitor issues resolution progress by utilizing Issues Tracking Log to ensure timely resolutions
Identify and escalate items that require higher level of attention due to higher business impact
Monitor all operational reports and logs to achieve 100% billing completeness
Manage Issues Tracking log to facilitate efficient issues resolution progress
Maintain AP log to ensure completeness of all manual billing
Maintain and monitor Power BI KPI reports to manage unbilled transactions and efficiency of the team
Maintain and monitor TP and PIO reconciliation reports to identify gap in billing opportunities and develop a solution to ensure billing completeness
Monitor billing rejects and identify improvement opportunities and create project plans
Guide and manage the root cause analysis and review CR requests to IT for system improvements
Monitor project progress and advise next steps to the team and report any abnormalities
Monitor IT CR and Ticket statuses and work with IT to prioritize tasks and facilitate steady progress
Identify training opportunities and advise management with training proposals
Identify source of training and create training schedules
Other duties as assigned
Qualification
Required
Proficient verbal and written communication
Basic accounting concepts (General Ledger)
Advanced MS Excel
Bachelor's Degree
6 - 9 Years of Direct Experience in Operations Administration
Preferred
Proficient in SAP
7 - 11 Years of Direct Experience in Operations Administration, Logistics, or Billings
Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, Holidays, and Sick leave
Pet Insurance
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement
401(k) with Generous Matching
Referral Bonuses
Auto Allowance
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
Discretionary Bonuses
Tuition Reimbursement
Benefits may vary by location. All benefits pursuant to Company policy
Company
GLOVIS America, Inc.
Hyundai GLOVIS is a leading Third-Party Logistics (3PL) provider specializing in Vehicle & Parts Logistics across the US and the Americas.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Alex (Juyoung) Cho
Executive Human Resource Business Partner of Americas
David Boatright
Chief Business Development Officer
Recent News
Mexico Business
2025-11-23
https://www.inquirer.com
2025-01-16
Company data provided by crunchbase