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College Track · 1 day ago

Vice President of Philanthropic Operations

Oakland, CA

Full-time

Hybrid

Director/Executive

$165K/yr - $225K/yr

8+ years exp

College Track is seeking a Vice President of Philanthropic Operations to ensure the successful implementation of the organization’s 10-Year Promise. This role involves leading strategic planning, operational effectiveness, and fostering partnerships across the organization to deliver measurable outcomes for scholars.

EducationTraining

Responsibilities

Lead the development and implementation of College Track’s annual Philanthropy Division strategic planning process, ensuring tight alignment with organizational priorities and financial revenue fiscal realities

Establish and oversee knowledge management infrastructure, including Salesforce governance, impact metrics capture, technology resources, and organizational style standards that ensure data integrity and consistent donor messaging

Design and implement strategies for priority alignment for philanthropy revenue and cross-functional collaboration, ensuring Education, Operations, Finance, Data, IT, and Communications operate in concert to achieve key revenue outcomes

Develop and manage a strategic framework for the handoff between different phases of philanthropy, ensuring seamless transitions, clear accountability at each milestone, and proper oversight of revenue budgets

Facilitate the development and execution of a clear revenue planning process that reduces operational complexity and enables effective execution of core functions

Design and advance fundraising systems and operational frameworks that enable scalability, reduce organizational complexity, and position the team for sustainable growth

Drive innovation in technology, data solutions, and operational best practices; lead strategic evaluation and implementation of tools that enhance fundraising effectiveness and institutional learning

Build enterprise knowledge management infrastructure—including Salesforce governance, impact measurement systems, technology ecosystems, and communication standards—that ensures data integrity, accessibility, and strategic donor intelligence

Facilitate annual strategic planning and ongoing budget oversight for the Philanthropy Division, connecting fundraising activity to organizational growth objectives and financial sustainability

Partner with Finance to ensure compliance frameworks, gift processing systems, and revenue forecasting align philanthropic strategy with fiscal reality

Design revenue planning processes that create clarity, establish accountability, and enable data-informed decision-making across fundraising verticals

Design and facilitate the Philanthropy Leadership Team's strategic planning calendar, including Philanthropy Leadership retreats and quarterly forecasting frameworks

Establish meeting structures, communications, and rhythms across the Philanthropy Division that foster alignment, data-informed decision-making, and accountability toward revenue and engagement goals

Provide strategic leadership to a high performing operations team: Philanthropy Operations Manager, Grants and Impact Manager, and contract grant writers

Partner with the Chief of Philanthropy to assess and refine team structures, ensuring that staffing and leadership capacity align with College Track’s 10-Year Promise and financial sustainability

Create frameworks for donor movement across fundraising phases with clear ownership, smooth transitions, and revenue accountability

Establish shared success metrics and feedback loops to continuously assess the effectiveness of cross-functional initiatives and operational strategies

Lead assessments of philanthropy systems, processes, and team capacity to identify barriers to revenue growth, donor engagement, and operational effectiveness; design and implement solutions to strengthen fundraising performance and donor experience

Guide strategic communications and change management efforts across the Philanthropy team to ensure new fundraising initiatives, systems, and structures are clearly adopted, consistently executed, and aligned with revenue goals and stewardship standards

Qualification

Philanthropic strategyStrategic planningChange managementData analysisSystems designLeadership developmentSalesforce governanceInterpersonal skillsMentoringCollaboration

Required

8+ years of relevant experience in philanthropic strategy, operations, or organizational effectiveness, ideally within complex, mission-driven organizations

Deep expertise in strategic planning, systems design, and change management

Demonstrated excellence in mentoring and coaching staff, fostering leadership growth, and building inclusive, high-performing teams

Strong data analysis and visualization skills; able to translate complex information into actionable insights for diverse audiences

Demonstrated success leading large-scale initiatives that require cross-functional alignment and cultural transformation

Exceptional relationship-building and interpersonal skills, with the ability to build trust, credibility, and collaboration across internal and external stakeholders

Availability to work occasional evenings and weekends, based on program and organizational needs

Physical Requirements: Sedentary work that primarily involves sitting, standing, typing on a keyboard, manipulating a mouse to use a computer's operating system/internet. Ability to move around an office environment and communicate with stakeholders