Alexion Pharmaceuticals, Inc. · 23 hours ago
Senior Administrative Assistant to VP, Global Portfolio & Project Management (GPPM)
Gaithersburg, Maryland, United States of America
Full-time
Hybrid
Mid, Senior Level
$31.75/hr - $47.62/hr
3+ years expAstraZeneca is a global, science-led biopharmaceutical company focused on developing prescription medicines for serious diseases. The Senior Administrative Assistant to the Vice President of Global Portfolio & Project Management will manage the VP's calendar, coordinate meetings, and support the GPPM organization in executing events and activities.
BiotechnologyHealth CareMedicalTherapeutics
Responsibilities
Manage a complex, global calendar across time zones; triage and prioritize meeting requests aligned to enterprise priorities and portfolio milestones; protect focus time and create an efficient weekly operating rhythm
Coordinate agendas, pre-reads, logistics, and technology checks for leadership meetings; where needed - capture minutes and actions and drive follow-up to closure
Where needed, manage executive emails and coordinate development of communication materials
Serve as a central point of contact with senior leaders, including GPPM BPO, GPPM BioPharma BPO, team leaders and other EAs; navigate the matrix with sound judgment; proactively resolve scheduling and information needs
Plan on-sites/offsites, workshops, and team engagements; manage agendas, logistics, vendors, and follow-up materials; coordinate closely with the GPPM LT administrative team to support GPPM team events and operating mechanisms
Arrange complex, multi-leg travel and itineraries; process expenses accurately and on time in line with policy
Maintain organized systems (files, trackers, approvals); identify and implement improvements to administrative and operating processes to increase efficiency
Qualification
Required
High school diploma or GED required, Bachelors' degree preferred
3-5 years of experience supporting an executive in a global, matrixed environment
Mastery of complex calendar management, meeting orchestration, and stakeholder coordination across multiple time zones
Excellent written and verbal communication skills, with the ability to draft clear, executive-level correspondence and summaries
High discretion and integrity in handling confidential and sensitive information
Strong organizational skills, attention to detail, and reliable follow-through; ability to manage multiple shifting priorities under tight timelines
Proficiency with collaboration and productivity tools (e.g., calendar/email, virtual meeting platforms, document management, spreadsheets/presentations); ability to learn enterprise systems quickly
Proven ability to build relationships and influence without authority; calm, professional demeanor under pressure
Preferred
R&D exposure (for contextual understanding)
AZ experience and an existing network
Basic knowledge of AI tools (AZ Chat GPT, Silver+ certification)
Benefits
Eligibility for various incentives—an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles
Qualified retirement programs
Paid time off (i.e., vacation, holiday, and leaves)
Health, dental, and vision coverage in accordance with the terms of the applicable plans
Company
Alexion Pharmaceuticals, Inc.
Alexion, AstraZeneca Rare Disease is focused on pioneering new possibilities for the rare disease community.
1001-5000 employees
H1B Sponsorship
Alexion Pharmaceuticals, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (49)
2024 (57)
2023 (51)
2022 (29)
2021 (27)
2020 (17)
Funding
Current Stage
Public CompanyTotal Funding
$5.8M2020-12-12Acquired
1999-02-12Post Ipo Equity· $5.8M
1996-02-29IPO
Leadership Team
Frederic Chereau
SVP, Strategy and Business Development
Imran Shakur
Director, IRT and Technology Lead
Recent News
bloomberglaw.com
2025-12-20
Company data provided by crunchbase