Electrical Source Holdings · 1 day ago
Office Administrator/Executive Assistant
Burlingame, CA
Full-time
Onsite
Mid Level
$64K/yr - $71K/yr
3+ years expElectrical Source Holdings is seeking an organized and detail-driven Office Administrator with experience as an Executive Assistant or Office Manager. The role involves supporting the leadership team, managing office operations, and maintaining a welcoming office environment.
Electrical DistributionManufacturing
Responsibilities
Manage dynamic calendars for the leadership team
Coordinate travel, expenses, and meeting prep
Attend meetings as needed and capture clear, actionable notes
Support the Sales team with rebate coordination and special projects
Monitor and track incoming requests for quotes, forwarding vetted quotes to the sales team
Create and maintain well structured digital and physical filing systems
Ensure the office is organized, stocked, and running efficiently every day
Oversee office supplies, vendor relationships, and mail distribution
Greet visitors and create a positive first impression
Manage conference room scheduling and A/V readiness
Prepare workspaces and lead onboarding for new hires, including access badges and tours
Coordinate lunches, celebrations, team-building activities, and company events
Maintain common areas, including the kitchen, coffee stations, and meeting spaces
Track Operations departmental spending, maintaining expenses within the department budget, and approving expenses
Manage RMA tracking, monthly reporting, and company dashboard updates
Support CSR efforts, recycling programs, and other company initiatives
Assist leadership with ad hoc projects and quarterly meeting prep
Qualification
Required
3–5+ years as an Executive Assistant or Office Manager in a fast-paced environment
Exceptional organization, time management, and attention to detail—you thrive on keeping everything moving
Strong communication skills and experience creating executive-level presentations
Calm under pressure with the ability to shift priorities quickly
Strong follow-through and a proactive, solution-oriented mindset
Ability to handle confidential information with professionalism
Proficiency in Microsoft Office, ERP systems, and Smartsheet
High school or equivalent GED certification required
Preferred
Familiarity with CA employment law and onboarding is a plus
Bachelor's degree preferred
Benefits
Bonus-eligible
Company
Electrical Source Holdings
Electrical Source Holdings is a Source for Hard-to-Find, Need-it-Now Electrical and Telecommunication MRO Components.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2020-01-01Private Equity
Leadership Team
Rob Logan
Chief Executive Officer
Michael Feltsman
Chief Procurement Officer
Company data provided by crunchbase