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Embedding VC · 1 day ago

Office Manager

New York, NY

Full-time

Onsite

Mid Level

Embedding VC is seeking an Office Manager to ensure the smooth operation of their Williamsburg office while enhancing its aesthetic appeal. This hands-on role involves managing daily office logistics, coordinating vendor activities, and contributing to the overall workspace environment.

Artificial Intelligence (AI)Impact Investing

Responsibilities

Own day-to-day office logistics, ensuring the space is clean, organized, and fully functional

Manage movement of desks and fixtures and reconfigure office layouts as the company grows

Open, sort, and organize all incoming packages and deliveries

Restock and organize snacks, drinks, and kitchen supplies

Maintain inventory of office supplies (printer ink, paper, cables, scanners, etc.)

Keep common areas and meeting rooms tidy, welcoming, and ready for guests

Proactively identify and address office needs before they become issues

Assemble and install furniture, storage, equipment, and decor as needed

Improve virtual meeting experience for remote employees by setting up technical equipment in the office (e.g. speakerphones, webcams, etc.)

Troubleshoot and set-up various office equipment and tools

Order snacks, beverages, and general office supplies

Source furniture, rugs, decor, TVs, webcams, and other equipment

Compare options, manage small budgets, and coordinate deliveries, returns, and vendor visits

Help make meeting rooms more functional and visually appealing (rugs, decor, lighting, acoustic improvements)

Contribute ideas to improve the overall workspace vibe and comfort

Identify areas that need refreshes or aesthetic upgrades (e.g. layout changes, decor improvements)

Qualification

Office logistics managementInterior design skillsTechnical setup skillsVendor coordinationOrganizational skillsProactive problem-solvingCommunication skillsReliability