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Texas Health and Human Services · 1 day ago

Contract Administration Manager

Austin, TX

Contract

Hybrid

Mid, Senior Level

$6,377.50/mo - $10,785.83/mo

3+ years exp

Texas Health and Human Services is dedicated to making a positive impact on the lives of Texans. The Contract Administration Manager I will oversee advanced contract administration work, manage a substantial portfolio of mental health contracts, and provide leadership to the team, ensuring compliance and effective contract management processes.

Health Care

No H1B

Responsibilities

Assists with developing short- and long-term goals and strategies designed to strengthen contract management and administration functions with internal and external stakeholders and works internally and externally to develop and manage unit procurements and contracts. (30%)

Engages, provides direction, and provides technical guidance to team members to promote the development and growth of future leadership staff. May assign and supervise the work of others. If supervision is required, the position is responsible for hiring/selecting, assigning work, completing performance evaluations, recommending personnel disciplinary actions, approving leave, and managing and developing staff through performance data review, consultation, training, and performance appraisal. (30%)

Provides input on or develops standardized contract management/administration protocols, metrics, compliance guides, handbooks, or tools. Oversees development of contract monitoring tools and statewide mental health contract monitoring activities. (20%)

Monitors contractor compliance with established regulations and standards and is the principal contract liaison between agency management, contractors, and other internal and external stakeholders. (15%)

Performs other duties as assigned, which may include, but are not limited to, reviewing and analyzing legislation related to procurement or contract management, serving as subject matter expert in assigned workgroups, and actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or continuity of operations activation. Such participation may require an alternate shift pattern assignment and/or location. (5%)

Qualification

Contract managementProject managementLeadershipData analysisRegulatory complianceProcess improvementTechnical decision makingStaff evaluationGoal settingSoftware proficiencyConflict resolutionEffective communicationTeam collaborationOrganizational skillsProblem solvingTime managementRelationship buildingAdaptabilityDocumentation writing

Required

Minimum of three years of direct experience developing or managing contracts for a governmental entity

Certified Texas Contract Manager (CTCM) or secure CTCM within 12 months

Certified Texas Contract Developer (CTCD) or secure CTCD within 12 months

Knowledge in general of state and federal laws, regulations, policies, rules, and requirements, and specific knowledge of local, state, and federal laws relating to the mental health services and contract management/administration

Knowledge of business processes, process improvement, contract management/administration systems, and contract management/administration processes

Knowledge of State government organization, administration, management, and operating practices

Knowledge of principles and practices of public administration and state contract management practices

Knowledge of the mental health service delivery system

Knowledge of computer software applications

Skill in writing complex documents/reports, regulations, policies, and procedures

Skill in project management

Skill in problem solving and conflict resolution

Skill in analyzing/interpreting large and complex data sets, and writing complex documents/reports, policies, and procedures

Skill in managing multiple and competing priorities

Skill in organizing and presenting information effectively, both orally and in writing, to individuals at all levels both internally and externally

Skill in providing leadership in a team environment

Skill in organizing tasks and projects

Skill in assessing and evaluating services, and recommending improvements

Skill in use of computer software including, but not limited to, CAPPS Financial, SCOR, Excel, Access, HHSAS, USAS, or other governmental financial, contract management or human resources applications

Ability to present information clearly, concisely, and effectively to a variety of audiences, verbally and in writing

Ability to build, establish, and maintain effective working relationships with diverse groups and entities

Ability to evaluate the performance of staff or contractors responsible for providing services

Ability to implement and balance change and lead cross-functional/inter-disciplinary teams to design and deploy new or improved work processes

Ability to gather, assemble, correlate, and analyze facts/data/systems/financial information

Ability to establish goals and objectives while working independently and delivering results in an environment of complex organizational interactions and competing demands on staff resources

Ability to make independent and sound technical decisions and analyze new situations when encountered

Ability to learn and use sophisticated software/applications as necessary to successfully perform duties and assignments

Ability to interpret and apply federal and state statutes, as well as, agency rules, and policies in the development of guidelines, policies, and procedures

Ability to organize workload and set priorities