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Gensler · 1 day ago

Project Coordinator

Las Vegas, NV

Full-time

Onsite

Senior Level

$32.50/hr - $38.50/hr

5+ years exp

Gensler is an industry-leading design firm committed to delivering best-in-class design while fostering a balanced work-life culture. As a Project Coordinator, you will provide essential administrative support to a team of designers and architects, ensuring smooth operations and coordination throughout various project phases.

ArchitectureCollaborative ConsumptionConsultingProduct DesignReal EstateSports

H1B Sponsor Likely

Responsibilities

Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface

Meeting coordination and conference room reservations & set-up, as needed. Attend meetings, if necessary, for taking minutes and documenting other information

Managing workload – prioritizing work and ensuring deadlines are met

Project Start-Up tasks including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers

Early Project Phases tasks including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation (hard copy and electronic), FAST form documents, project filing, print coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations, sketch logs, plotting), meeting coordination and virtual meeting set-up as required, preparation of meeting agendas and meeting notes, package preparations & shipping/mailing and org charts for the team

Construction Documentation/Administration Phases tasks include file sharing, print coordination, logging RFIs & submittals, forwarding RFIs and submittals to consultants, reminding consultants to respond, QA/QC documents stamping and coordination

Project Close-Out tasks include dead filing and punch lists

Supporting the Design Managers in the studio by pulling AR reports, coordination fee matrixes

Special duties and projects, as assigned or necessary including coverage of other coordinators and front desk reception

Qualification

Administrative experienceMS Office SuiteInDesignPhotoshopMS ProjectVirtual meeting platformsProfessionalismTime managementCommunication skillsAttention to detailFlexibility

Required

5+ years of experience in an administrative capacity preferably with an architecture, construction, engineering, or design firm

Ability to effectively prioritize with strong time management skills in a fast-paced environment

Superior verbal and written communication skills

Highly organized with a strong attention to detail

High level of professionalism and strong sense of urgency

Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)

Ability to work with minimal guidance; Proactive, motivated self-starter

Proficiency with virtual meeting platforms such as Zoom and Teams and conferencing systems – web and telephonic

Flexibility and ability to handle and manage change effectively and efficiently

Preferred

Bachelor's Degree preferred

Proficiency in InDesign, Photoshop, and MS Project preferred

Benefits

Medical

Dental

Vision

Disability

Wellness programs

Flex spending

Paid holidays

Paid time off

401k

Profit sharing

Employee stock ownership

Twice annual bonus opportunities

Reimbursement for certain professional licenses and associated renewals and exam fees

Reimburse tuition for certain eligible programs or classes

Company

Gensler

Glassdoor3.9

Gensler is a collaborative design firm that has capabilities in design and architecture across 31 practices.

Founded in 1965

San Francisco, California, USA

5001-10000 employees

http://www.gensler.com

H1B Sponsorship

Gensler has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (67)

2024 (63)

2023 (83)

2022 (103)

2021 (53)

2020 (73)