BRPH · 1 day ago
Marketing Assistant
Melbourne, Florida, United States
Full-time
Onsite
New Grad, Entry LevelBRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise. They are seeking a Marketing Assistant to provide administrative support for the marketing and business development organization, assist in proposal preparation, and support communications initiatives.
ConsultingReal Estate
Responsibilities
Assists in the planning, logistics, and execution of industry conferences, trade shows, and client events
Assists with paperwork necessitated by convention/seminar attendance and trade show participation
Coordinate the registration, travel, and material needs for attendees, including brochures, display materials, and branded giveaways
Manages communication with event organizers, secures booth space, and oversees shipping/return of event collateral
Tracks expenses and coordinates with attendees on event follow-up and lead generation activities
Serve as a key custodian of the firm’s Customer Relationship Management (CRM) system in Deltek Vantagepoint
Be the point person for maintaining database for employee professional licenses and certifications
Perform routine data entry, cleanup, and quality control to ensure the accuracy and completeness of client, prospect and project information
Manage contact lists for marketing campaigns (e.g., newsletters, holiday cards) and ensure compliance with communication preferences
Generate standardized reports from the CRM to support business development tracking and marketing ROI analysis
Assists in scheduling, drafting, and posting content across corporate social media platforms (e.g., LinkedIn, Facebook, Instagram) following the firm's content calendar and brand guidelines
Coordinates logistics for industry awards submissions, including gathering project data, collecting high-resolution photography, drafting narrative sections, and ensuring all deadlines are met
Supports the execution of internal initiatives for special events and employee engagement commitments
Conducts targeted research on publications, reporters, and media outlets to identify new public relations opportunities or track industry trends
Assists with gathering, organizing and tagging project photography, video assets, and case study materials for use in external communications
Conducts background research on technical topics, market sectors, and competitive intelligence to support the development of articles, white papers and thought leadership content
Provides direct administrative support to the director of marketing and communications manager; activities may include scheduling meetings, managing travel arrangements, processing expense reports, and organizing files
Assist business development professionals by preparing meeting materials, tracking follow-up items, and coordinating meeting logistics
Support marketing coordinators in the production of proposals, presentations, and qualification packages (e.g., printing, binding, internal distribution); develops resumes of professional staff in varied formats, as needed
Works closely with promotional projects suppliers and handles research, recommendations, and purchase of marketing giveaways; keeps inventory of
Maintain the inventory of marketing collateral, promotional items, and office supplies
Handle departmental invoicing and budgeting tracking
When required, assembles and mails proposals, brochures, credentials
Qualification
Required
High school diploma or associate's degree
Previous experience in similar position or administrative experience with a professional services firm
MS Word, Power Point, Excel, Page Maker, Photo Shop and CRM
Professional services design and construction process
Ability to lift up to 10 pounds
Manual dexterity, hearing, mental acuity, typing, reaching, repetitive motion, speaking, talking, visual acuity, and walking
Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively
Ability to control behavior when encountering stressful situations or short deadlines and to maintain a high level of concentration
Ability to print and draw letters, numbers, words, characters, and symbols that are legible and understood by others
Ability to learn complex tasks and remember how to complete tasks without assistance once trained
Preferred
Bachelor's degree in marketing, public relations, communications, journalism or related field desired
Company
BRPH
BRPH is an architecture & planning firm that offers architectural, engineering, and construction services.
Founded in 1964
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jason Dunn, PE, PMP
Senior Vice President; Chief Risk Officer, PMO Leader
Recent News
2025-11-08
2025-09-19
Tampa Bay Business Journal
2025-01-10
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