NEOGOV · 1 day ago
Administrative Assistant 3 - MSC
Gresham, OR
Full-time
Hybrid
Mid Level
$60K/yr - $78K/yr
3+ years expThe City of Gresham is seeking an Administrative Assistant 3 to support the Budget & Finance and Human Resources Departments. This role involves performing complex administrative support activities, managing departmental records, and facilitating various processes to ensure efficient operations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Supporting the department Directors and Managers at an executive level by producing or updating department documents and forms, triaging and routing centralized phone and email inboxes, monitoring and facilitating department and city processes
Being the primary staff responsible for all invoice and contract processing in the financial system
Will be responsible for facilitating department purchasing, memberships, supplies, and travel requests
Will assist with performing some financial reconciliations and banking functions in conjunction with other department staff
Assisting with scheduling and department organization and tasks, maintaining department records
Serving as the recording secretary for a variety of committees that involve staff, City Council and community members
This function includes facilitating meeting setup in person or through electronic meeting platforms, producing agendas, building presentations, taking notes and creating meeting minutes
Managing the maintenance, retention and archiving of a variety of records in compliance with Oregon State Law
This position is also responsible for triaging public records requests for the departments
Assisting the department in a variety of other ways including notary functions for the department, emergency point contact, and petty cash custodian as examples
Qualification
Required
High school diploma or GED
Three or more years of administrative support experience
Any combination of qualifying education, training, and/or experience equivalent to 7-10 years will be considered
Preferred
Prior administrative support experience in a public service or non-profit setting, especially within a finance or budget arena
Experience providing support for committee meetings including agenda preparation, assisting with presentation development, meeting coordination and minutes
Experience conducting basic financial reconciliations
Thorough knowledge of office practices, procedures and equipment
Prior experience with confidential document processing and public records retention
Demonstrated experience maintaining reports and data
Prior experience with Tyler EERP financial systems
Some college is preferred
Benefits
Full family, comprehensive medical and dental insurance
Employer paid life insurance and long term disability
An employer sponsored deferred compensation plan
Flexible spending accounts (medical, child care)
Public Employees Retirement System (PERS) retirement (City picks up the 6% employee's contribution)
An employer contribution to a HRA/VEBA medical savings account
Paid time off (PTO) accrual at a minimum of 12.66 hours per month
4 hours of sick leave
Nine paid holidays
3.5 paid floating holidays per year
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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