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University of California, Berkeley · 2 days ago

Academic HR Analyst 3 (7715U) - Civil & Environmental Engineering

Berkeley, CA

Full-time

Onsite

Mid Level

$83K/yr - $105K/yr

The University of California, Berkeley is a world-leading institution known for its academic and research excellence, and they are seeking an Academic HR Analyst 3 for the Department of Civil and Environmental Engineering. This role involves managing academic personnel actions, supporting faculty recruitment, and providing strategic HR advice while ensuring compliance with policies and procedures.

Higher Education

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Independently determines when required academic personnel actions for Civil and Environmental Engineering faculty must take place, initiates such actions, analyzes and synthesizes both qualitative and quantitative data relevant to such actions, and makes initial assessment of cases' strength and weakness

Facilitates academic personnel administration essential to the success of faculty advancement cases and salary increases, and faculty retention, in the context of high sensitivity to fairness across large, multi-faceted faculty having competing interests and an international reputation to maintain

Coordinates the academic search process, including placement of ads, drafting of search plans, and conducting the initial screening of materials submitted. Supports faculty recruitment efforts, provides guidance to faculty search committees, oversees conduct of interviews, finalist visits and appointment procedures

Serves as custodian of faculty files and records, ensuring the integrity and confidentiality of the Department’s review procedures and its academic personnel files as required by Senate by laws

Analyzes appointment, merit, and promotion cases for faculty. Drafts departmental recommendation letters for all academic appointments and advancements by applying advanced knowledge of both HR policy and departmental precedents

Manages acquisition, organization, and analysis of semi-annual teaching evaluations. Compiles data to calculate Department specific teaching scores averages, enters data into campus systems, and interprets results and makes recommendations for faculty promotions/instructor reappointments based on teaching outcomes

Advises faculty members on preparing self-evaluations. Advises faculty, visiting scholars, and lecturers on UC employment related matters. Notifies academic personnel of policy changes related to benefits and retirement and Provides strategic advice and recommendations to unit head by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices

Counsels Senate and non/Senate faculty and other academic staff concerning complex and/or particularly sensitive work-related or career-related problems

Recognizes potential labor-contract grievance situations; provides feedback to management and recommends strategies for addressing sensitive faculty situations and/or requesting exceptions to policy

Oversees staff leave requests, reviews and corrects timecards on a bi-weekly and monthly basis. Prepares and reviews extensive, detailed reports to track quarterly payroll reconciliation, benefit accruals, and appointment dates. Functions as a resource to other academic personnel professionals, advising and coordinating processes and procedures for a variety of sub-units

Initiates action regarding notification of appropriate authorities in cases of emergency, injury or death. Coordinates hiring and payroll actions for multi-location appointments. Initiates actions for reviews and compensation for submission through the college, organized research units, APO, campus payroll and accounting units

Oversees employment actions related to international scholars and postdocs with ERSO, VSPA and the Berkeley International Office (BIO). Oversees labor certification, visa status, and renewals and extensions for foreign appointees. Oversees hiring and payroll functions for departmental and affiliated departments and units. Oversees the trajectory of actions through the college, organized research units, and campus offices. Oversees expenditures for accuracy and timeliness. Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations

Leads semi-annual recruitment of Unit 18 titles, and supports efforts to hire ASE titles (GSI/Reader), to fulfill Department’s teaching mission. Ensures that required processes are followed to appoint instructors, according to union, campus and UC policy. Serves as a liaison between appointee and Department, informs appointees of obligations, benefits, and rights. Represents organization in informal and formal complaint resolution processes

Provides high-level assistance to the Chair of the CEE Department, including maintaining the Chair’s calendar, scheduling meetings, collecting data, drafting sensitive routine and non-routine correspondence for post and/or email

Acts as gatekeeper for the Chair by screening incoming communications. Forwards issues requiring the Chair’s attention (from chair phone line, chair email, or in-person requests) or refer issues to other departmental leaders and/or units as appropriate

Acts as Chair’s liaison with COE Dean’s Office and College Relations staff. Processes Chair’s Entertainment and travel requests. Secures art from UCB Graphic Arts Loan Collection for chair’s office. Drafts gift acknowledgements for the Chair. Uses the highest level of discretion and confidentiality at all times. Schedules and supports monthly CEE Faculty Meetings, semi-annual off-site Faculty Retreats, semi-annual Advisory Council Meeting, weekly committee meetings (ExCom, Strategic Planning, DEIB), and miscellaneous inter-departmental meetings (e.g., Tongji). Assembles and distributes agenda and supporting documentation. Arranges logistics, processes purchases and reimbursements. Records and distributes meeting minutes using political and policy sensitivity, and discretion. Archives meeting materials. Recommends and/or implements changes as appropriate

Assists Chair with special projects such as gathering nominations for fellowships, preparing materials and organizing receptions for special visitors, and researching special information requests from the Dean. Liaisons with College development staff. Coordinates large-scale special projects as assigned by the Chair

Drafts highly sensitive and/or non-routine responses for Chair and the Department Manager in regard to alumni and donor relations, and sensitive faculty and staff matters. Prepares materials for complex year-long departmental reviews (e.g., Academic Program Review, ABET accreditation). Analyzes requirements. Collects, tracks, organizes, compiles, formats and edits all materials; trouble-shoots problems; attends ongoing review preparation meetings as well as the onsite visit by the visiting review team. Coordinates logistics for onsite reviews, working closely with relevant COE and campus units

Manages and regularly updates multiple Department email aliases, including acting as “moderator” of the chair@ce and faculty@ce aliases. Answers department main phone line and ‘info’ email address. Manages faculty photo shoots contracting with an outside photographer if necessary. Supports emeriti faculty, helping them or their families with book collection donations, connecting them with campus resources, helping with memorial logistics, and/or forwarding obituaries of distinguished CEE alumni to the appropriate campus unit. Issues daily parking passes to guest speakers

Qualification

Academic HR policiesLabor contractsHuman resource managementData analysisEffective communicationCritical thinkingProject management

Required

Bachelor's degree in related area and / or equivalent experience / training

Requires thorough knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR

Thorough knowledge of organization and college goals, priorities and values and the legal and human implications of decisions

Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration

Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration

Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel

Ability to communicate effectively with diverse audiences

Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses

Benefits

Comprehensive benefits package

Full benefits

Company

University of California, Berkeley

Glassdoor4.3

A wellspring of innovation, the school occupies a 1,232-acre campus near downtown Berkeley.

Founded in 1868

Berkeley, CA, US

10001+ employees

http://berkeley.edu

H1B Sponsorship

University of California, Berkeley has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (218)

2024 (192)

2023 (184)

2022 (176)

2021 (138)

2020 (148)