OikoSystems, LLC ยท 1 week ago
Junior Executive Assistant
Arlington, VA
Full-time
Onsite
New Grad, Entry LevelOikoSystems, LLC is seeking a Junior Executive Assistant to support the executive office in maintaining seamless operations and communication. This role involves managing scheduling, communication, and operational processes, while also tracking key performance indicators to ensure success.
Hiring Manager
Maria Ioakeim
Responsibilities
Respond to professional correspondence promptly
Coordinate and confirm meetings with all required details
Manage Housecall Pro calendar input and accuracy
Send reminders and confirmations as necessary
Answer and return client calls promptly
Send quotes, request feedback, and follow up up to three times
Invoice customers in hubspot
Maintain professional and confidential client communication
Maintain the Close Right document
Create and update SOPs for recurring tasks
Track progress using shared tools
Manage HubSpot and Housecall Pro CRM daily
Ensure data accuracy across both platforms
Log client updates, deals, follow-ups, and correspondence
Assist CEO with light social media tasks
Examples: Posting pre-approved content, updating links, scheduling posts
Maintain brand tone and consistency
Weekly KPI Scorecard
Weekly CRM & Calendar Summary
Monthly SOP Audit
Qualification
Required
Attention to detail
Professional communication
Ownership mindset
Proactive execution
Tool proficiency (HubSpot, Housecall Pro, calendar platforms)
Willingness to support social media tasks
Company
OikoSystems, LLC
OikoSystems, LLC is a company based out of 1547 N 19TH ST, ARLINGTON, Virginia, United States.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase