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Hearts & Science · 18 hours ago

Manager, Experience Planning Operations

New York, NY

Full-time

Hybrid

Mid Level

$50K/yr - $95K/yr

3+ years exp

Hearts & Science is a data-driven marketing agency that specializes in media planning and buying. The Manager of Experience Planning Operations will oversee financial transactions and budget management processes while collaborating with various teams to ensure quality control and timely reporting.

Marketing & Advertising

H1B Sponsor Likely

Responsibilities

Act as a point of contact for Client Budget Management, Media, and Finance

Create and govern all Weekly, Monthly & Quarterly budget documents

Understand and govern team changes/revisions to budget information

Manage MediaOcean, MediaTools/Planit, and in-house budget tracking infrastructure

Manage all Ad-Hoc budget requests

Maintain and adhere to reporting deadlines/timelines

Ensure consistency and quality assurance across master documentation

Collaborate with Budget Project Management, Planning Analysts, Investment and Account Leadership to confirm actualizations and media reconciliation is completed and updated within respective client-facing documentation on time and at a consistent cadence

Collaborate with Budget Project Management and Planning Analysts to ensure that all invoicing for fees and media is delivered timely

Respond to client inquiries regarding budget change management, budgetary reporting, and respective budget data segmentation and roll-ups

Qualification

Media/Finance experienceFinance reporting toolsAdvanced Microsoft ExcelProject management skillsAttention to detailProblem-solving ability

Required

3+ years Media/Finance experience at a media agency is preferred

Familiarity with finance reporting tools, such as MediaOcean, DDS, Prisma, and MediaTools/Planit

Advanced use of Microsoft Excel

Ability to work with scaled excel spreadsheets

Strong attention to detail focusing on accuracy of data sets, data classification, and association numerical information

Ability to cross-check formulas & related numbers across systems and reports

Ability to quickly problem solve to develop solutions

Strong project management skills and deadline management with reliance on collaboration across multiple teams

Benefits

Health insurance

Vision insurance

Dental insurance

401(k)

Healthcare Flexible Spending Account

Dependent Care Flexible Spending Account

Vacation days

Sick days

Personal days

Paid parental leave

Paid medical leave

STD/LTD insurance benefits

Company

Hearts & Science

Glassdoor3.5

Hearts & Science, an Omnicom Media Group agency, transforms data signals into meaningful connections between brands and consumers that drive exponential growth.

Founded in 2016

New York, NY, US

1001-5000 employees

http://www.hearts-science.com

H1B Sponsorship

Hearts & Science has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (10)

2024 (13)

2023 (2)

2022 (9)

2021 (2)

2020 (4)