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Colorado Judicial Branch · 1 day ago

Courtesy Posting: Staff Assistant, Office of Attorney Regulation and Continuing Legal and Judicial Education

Denver, CO

Full-time

Onsite

Entry Level

$48K/yr - $61K/yr

3+ years exp

The Colorado Judicial Branch is seeking a Staff Assistant for the Office of Attorney Regulation and Continuing Legal and Judicial Education. The role involves assisting with the operation of reviewing attorney inquiries, processing applications, and maintaining attorney records while ensuring compliance with regulations.

Government Administration

Responsibilities

Respond to all requests from attorneys to change or update their attorney license status

Calculate and collect fees that come due with activation of an attorney license

Prepares certificates of good standing, affidavits or general correspondence concerning attorney standing

Retain and manage attorney license records

File registration documents and CLE/court correspondence in attorney files

Retrieve attorney records to assist in research and report histories as requested

Maintain all limited licensing application and files

Verify that all attorneys have completed and signed annual registration compliance statements

Commence notification process for all attorneys who have not fully completed a registration compliance statement

Ensure proper procedure is followed in accordance with the Colorado Rules of Civil Procedure to provide notice of non-compliance to attorney by email, U.S. mail and certified mail

Review and process requests for remote administration of the Colorado Supreme Court oath of admission

Collect pertinent information concerning the location and administration of the oath

Ensure that the oath will be administered by an authorized individual in accordance with the Director’s and the Clerk of the Colorado Supreme Court’s guidelines

Review clearance and documents submitted by admittee

Issues order, oath and sends packet to be used in the remote swearing in

After the Oath is administered, collect oath and activate admittee’s license

Process ordering of wall certificates for all newly admitted attorneys and requests for replacement certificates

Generate list after admission ceremony to submit to wall certificate vendor

Review and ensure accurate spelling and gender information is listed for each attorney before placing order

Review all completed wall certificates and ensure attorney information is correctly listed

Mail out wall certificates

Investigate returned wall certificates and resend to corrected or alternative addresses

Update attorney records for name change requests

Review legal document demonstrating name change

Update attorney registration database to process requested name change

Issue order and notice to reflect name change and advise other government agencies

Respond to requests for Colorado attorney license information from national counterparts

Provide detailed information to other state licensing offices requesting Colorado Supreme Court attorney registration information for out-of-state applicants that are licensed in Colorado

Ensure attorney has submitted a signed release before corresponding with the organization

Review and approve or deny individual attorney requests for CLJE credits via independent study, teaching activity, research, committee research, graduate legal study, mentoring and pro bono activity

Ensure activities qualify by reviewing materials submitted with the application and applying requirements in CLJE rules and regulations

Compute credits earned by each activity and add approved credits to the attorney’s transcript

Review incomplete CLJE application and affidavits

Return forms that require additional information and/or payment

Sends affidavit that are missing information or that do not qualify for CLE credits

Oversee CLE online affidavit reporting system

Ensure credit entries qualify for credit

Advise attorneys of denied credits

Ensure all credits approved are posted to the attorney’s transcript

Prepares certificates, affidavits or general correspondence concerning attorney standing

Serve as the initial service provider for Registration and CLJE Office on a daily basis

Perform all receptionist duties while serving as receptionist coverage

Provide administrative support for other Registration and CLJE staff, as needed

Staff the semi-annual attorney admissions ceremonies

Administer the oath of admission for attorneys admitted On Motion, by UBE score transfer, and exam applicants unable to attend the admissions ceremony

Assist with and monitor data management issues with iMIS

Attends meetings and trainings as required

Performs additional duties as assigned