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National Association of Latino Healthcare Executives · 20 hours ago

Director, Research Administration

Portland, OR

Full-time

Onsite

Director/Executive

The National Association of Latino Healthcare Executives is seeking an experienced Director of Research Administration for Kaiser Permanente Northwest's Center for Health Research. The role involves providing strategic leadership and operational oversight for the Center's Finance, Sponsored Programs Administration, and Facilities teams, ensuring regulatory compliance and fostering partnerships.

Health CareHospitalMedical

Responsibilities

Prepares individuals for growth opportunities and advancement; builds internal collaborative networks for self and others. Solicits and acts on performance feedback; drives collaboration to set goals and provide open feedback and coaching to foster performance improvement. Demonstrates continuous learning; oversees the recruitment, selection, and development of talent; ensures performance management guidelines and expectations to achieve business needs. Stays up to date with organizational best practices, processes, benchmarks, and industry trends; shares best practices within and across teams. Motivates and empowers teams; maintains a highly skilled and engaged workforce by aligning resource plans with business objectives. Provides guidance when difficult decisions need to be made; creates opportunities for expanded scope of decision making and impact

Oversees the operation of multiple units within a department by identifying member and operational needs; ensures the management of work assignment completion; translates business strategy into actionable business requirements; ensures products and/or services meet member requirements and expectations while aligning with organizational strategies. Gains cross-functional support for business plans and priorities; assumes responsibility for decision making; sets standards, measures progress, and fosters resolution of escalated issues. Communicates goals and objectives; analyzes resources, costs, and forecasts and incorporates them into business plans; prioritizes and distributes resources. Removes obstacles that impact performance; guides performance and develops contingency plans accordingly; ensures teams accomplish business objectives

Directs post-award administration by: developing protocols and policies to ensure accuracy of and providing approval of budgets; developing strategic plans to ensure timely and accurate completion of administrative requirements from funders; conducting strategic planning related to the completion of day-to-day post-award activities(e.g., purchasing items; reviewing expenses, effort, and projections; performing reconciliations; invoicing)to ensure the continued success of projects; recommending and revising standards to ensure the completion of post-award requirements (e.g., annual reports, final reports); shaping strategic plans for the long-term success of implementing and maintaining award systems, files, and accounts in alignment with enterprise-wide strategic goals; recommending and implementing process improvements to reviewing and routing agreements for timely negotiation and execution; and driving the development of strategic goals to ensure the accuracy and timeliness of the award closeout process and finalized report submissions to sponsor

Directs pre-award administration by: providing expert consultation on proposal application preparation and submission as needed, providing regional approval for proposal submissions, and may provide approval as Institutional Authorized official, as needed; developing and executing strategic goals for the application of research methodologies, processes, and/or protocols, and the utilization of grant management software and other related systems; ensuring stakeholders accurate interpretations and applications of granting agency policies, procedures, and regulations related to pre-award administration and proposal development by serving as a primary liaison between similar departments and functions at the enterprise level; creating new and/or revising existing standards and protocols for the development and justification of project budgets; and developing strategies to enhance and aligning resources to ensure the preparation of submissions (e.g., just-in-time) and participation in the award acceptance process in collaboration with the project team and Investigator

Directs research accounting by: integrating resources and developing strategic process improvements to ensure the accuracy and timeliness of accounting documentation (e.g., invoice, financial reports) of contracts and grants; and conducting strategic planning to enhance the process of preparing, submitting, reviewing, and approving accounting entries (e.g., cost transfers, accruals), journal adjustments, and interregional invoicing documentation, and ensuring the timely completion of month-end, year-end, and/or audit-related close, and related analysis

Serves as a compliance director by: developing proposal protocols in compliance with all applicable federal, state, and local regulations and KP policies and procedures; and developing organizational research processes, procedures, and guidance for compliance with federal and KP regulations

Directs research administration operations by: evaluating and approving operational budgets; reviewing and recommending strategic system and/or business process improvements; developing standards and processes to ensure the balanced allocation of portfolios, and providing managers with expert guidance on reallocation, as needed; and driving compliance with existing research-specific policies and procedures, and shaping strategic direction for policy and procedure updates

Directs research contracting by: conducting strategic planning related to the negotiation of contracts or agreements, and providing expert guidance on the negotiation of complex contract and agreements (e.g., data sharing and management plans, intellectual property licensing agreements), as needed; and recommending process improvement policies for the project teams review, editing, and provision of consultation to research administrators and Investigators on contract and legal terms, and providing subject matter expert guidance, as needed

Orchestrates internal and external stakeholder relationships by: serving as a principal point of institutional contact for internal (e.g., legal, purchasing) and external (e.g., funders, contractors) stakeholders

Qualification

Research financeGrant administrationContract negotiationCompliance managementProcess improvementStrategic planningLeadershipCollaboration

Required

Extensive experience in research finance and accounting

Pre- and post-award grant and contract administration across federal, industry, and nonprofit sponsors

Administration of a not-for-profit research organization

Ability to champion continuous process improvement

Ability to foster strong internal and external partnerships

Ensure regulatory compliance across all financial and sponsored research administration functions

Experience in preparing individuals for growth opportunities and advancement

Ability to build internal collaborative networks for self and others

Solicit and act on performance feedback

Drive collaboration to set goals and provide open feedback and coaching to foster performance improvement

Demonstrate continuous learning

Oversee the recruitment, selection, and development of talent

Ensure performance management guidelines and expectations to achieve business needs

Stay up to date with organizational best practices, processes, benchmarks, and industry trends

Motivate and empower teams

Maintain a highly skilled and engaged workforce by aligning resource plans with business objectives

Provide guidance when difficult decisions need to be made

Create opportunities for expanded scope of decision making and impact

Oversee the operation of multiple units within a department

Identify member and operational needs

Ensure the management of work assignment completion

Translate business strategy into actionable business requirements

Ensure products and/or services meet member requirements and expectations while aligning with organizational strategies

Gain cross-functional support for business plans and priorities

Assume responsibility for decision making

Set standards, measure progress, and foster resolution of escalated issues

Communicate goals and objectives

Analyze resources, costs, and forecasts and incorporate them into business plans

Prioritize and distribute resources

Remove obstacles that impact performance

Guide performance and develop contingency plans accordingly

Ensure teams accomplish business objectives

Direct post-award administration

Develop protocols and policies to ensure accuracy of and provide approval of budgets

Develop strategic plans to ensure timely and accurate completion of administrative requirements from funders

Conduct strategic planning related to the completion of day-to-day post-award activities

Recommend and revise standards to ensure the completion of post-award requirements

Shape strategic plans for the long-term success of implementing and maintaining award systems, files, and accounts

Recommend and implement process improvements to reviewing and routing agreements for timely negotiation and execution

Drive the development of strategic goals to ensure the accuracy and timeliness of the award closeout process and finalized report submissions to sponsor

Direct pre-award administration

Provide expert consultation on proposal application preparation and submission as needed

Provide regional approval for proposal submissions

May provide approval as Institutional Authorized official, as needed

Develop and execute strategic goals for the application of research methodologies, processes, and/or protocols

Utilize grant management software and other related systems

Ensure stakeholders accurate interpretations and applications of granting agency policies, procedures, and regulations related to pre-award administration and proposal development

Serve as a primary liaison between similar departments and functions at the enterprise level

Create new and/or revise existing standards and protocols for the development and justification of project budgets

Develop strategies to enhance and align resources to ensure the preparation of submissions and participation in the award acceptance process

Direct research accounting

Integrate resources and develop strategic process improvements to ensure the accuracy and timeliness of accounting documentation

Conduct strategic planning to enhance the process of preparing, submitting, reviewing, and approving accounting entries

Ensure the timely completion of month-end, year-end, and/or audit-related close, and related analysis

Serve as a compliance director

Develop proposal protocols in compliance with all applicable federal, state, and local regulations and KP policies and procedures

Develop organizational research processes, procedures, and guidance for compliance with federal and KP regulations

Direct research administration operations

Evaluate and approve operational budgets

Review and recommend strategic system and/or business process improvements

Develop standards and processes to ensure the balanced allocation of portfolios

Provide managers with expert guidance on reallocation, as needed

Drive compliance with existing research-specific policies and procedures

Shape strategic direction for policy and procedure updates

Direct research contracting

Conduct strategic planning related to the negotiation of contracts or agreements

Provide expert guidance on the negotiation of complex contracts and agreements

Recommend process improvement policies for the project teams review, editing, and provision of consultation to research administrators and Investigators on contract and legal terms

Orchestrate internal and external stakeholder relationships

Serve as a principal point of institutional contact for internal and external stakeholders