University of North Texas ยท 1 day ago
Senior Administrative Specialist
Denton, TX
Full-time
Onsite
Mid, Senior Level
$37K/yr - $37K/yr
1+ years expThe University of North Texas is a prominent educational institution in the Dallas-Fort Worth region, and they are seeking a Senior Administrative Specialist for the Information Science PhD Program. This role serves as the primary contact for doctoral students, managing admissions and ensuring adherence to university policies and procedures.
Higher Education
Responsibilities
Develops, maintains and updates streamlined procedures, forms, and documents as needed for the PhD Program Office. Manages and Maintains records for the IS PhD Program according to UNT records management practices. Researches and monitors PhD student status and progress and produces internal and external reports as needed
Works with PhD advisors to review student course requests; facilitates course registration as approved by advisors. Facilitates doctoral course scheduling and assists with Frisco Executive Program course scheduling as well as its policies and procedures
Researches and helps to maintain current UNT admissions and advising policies for doctoral students and updates program directors when necessary. Counsels students on UNT and COI procedures, such as course regulations and deadlines
Oversees dissemination of information to prospective students from initial inquiry to final response via email, phone, etc. Drafts correspondence for PhD Office; handles general incoming and outgoing correspondence of the CIIISPhd email. Monitors and updates PhD program information in print, Web, listserv, and other formats
Manages PhD admission process, including scanning and compiling applicant materials, cocoordinating formation of interdisciplinary admission committee with program associate director, compiling committee results for final decisions, notifying applicants of results, and processing new admits in EIS
Assists with PhD degree plan submission for approval and updating with the Graduate School
Coordinates evaluation and processing of Tuition Benefit Program for PHD students. Including being liaison with TGS, managing award data/spreadsheet, ensuring financial agreements are signed and awards have been disbursed
Attend and support planned departmental and college events, such as Doctoral Student Recruitment events, commencement events, etc. both on and off-campus during and outside regular hours
Coordinates and schedules PhD Program defenses, updating conference room calendar and resolving conflicts if necessary. Serve as administrative backup when needed
Qualification
Required
Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Exceptional customer service skills
Advanced Microsoft Office skills
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats
Ability to conceptualize, plan and organize multiple programs and assignments effectively
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness
Skill in developing and maintaining good working relationships
Knowledge of policies, practices, procedures and terminology of assigned function
Supervisory skills
Preferred
Knowledge of Graduate Admissions and School processes
Company
University of North Texas
Ranked a Tier One research university by the Carnegie Classification, UNT is the flagship of the UNT System and is located in Denton, Texas.
1001-5000 employees
H1B Sponsorship
University of North Texas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (64)
2023 (54)
2022 (46)
2021 (26)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Clayton Gibson, CPA
Vice President for Finance & Administration and CFO
Clay Simmons
Vice President and Chief Integrity Officer
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