James Madison University · 20 hours ago
Office Manager - Department of Computer Science
Harrisonburg, VA
Full-time
Onsite
Mid Level
$42K/yr - $45K/yrJames Madison University (JMU) is a vibrant, welcoming community focused on innovation and personal growth. They are seeking a full-time Office Manager for the Department of Computer Science to provide administrative support in budget management, human resources, and day-to-day operations of the academic unit.
AssociationNon Profit
Responsibilities
Provide administrative assistance to the department head
Maintain and reconcile departmental budgets
Record keeping of all departmental financial expenditures
Prepare and process hiring paperwork for employees recruited to the department, including newly hired full-time faculty and part-time adjunct faculty, assist with search processes and logistics
Initiate departmental onboarding process for new hires and interface with HR as needed on employee records
As assigned, process paperwork to hire student summer research assistants
Hires all student employees, process student time-sheets
Maintain personnel files
Prepare and approve orders through eVA, Virginia’s online procurement system
Maintain and reconcile small purchase credit cards(s)
Manage and assist with the purchasing of equipment through ETF (Equipment Trust Fund) and other JMU funding as needed
Process travel authorizations and expense reports in Chrome River, JMU's electronic system for entering and approving travel and individual expense reimbursements
Maintain and manage office equipment and supplies
Manage and reserve space using the virtual reservation system
Perform other duties as assigned to support the needs of the unit an in collaboration with colleagues across the college
Provide administrative support for faculty who have grants or who direct special event/conferences
Share some responsibilities with the CS Administrative Assistant including entering class of schedules, generating permissions and EMS room scheduling for courses
Simultaneously handle various responsibilities while maintaining quality and accuracy across diverse tasks
Qualification
Required
Relevant experience and competency with finance, accounting, or fiscal management
Fluency in Microsoft Office with a particular focus on Word, Excel (working knowledge of pivot tables), and Microsoft Teams
Proven attention to detail, resourcefulness, and time management skills
Previous experience with efficient office practices, including high level of customer service skills and an ability to work efficiently with others
Ability to handle all office activity and material with discretion and in a confidential manner
Strong written and verbal communications skills
Strong interpersonal and leadership skills
Ability to learn and master new systems to enhance technical skills, efficiency and effectiveness
Ability to prioritize and meet deadlines
Excellent organizational and file management skills
Technical adaptability
Preferred
Experience with the following JMU systems: Human Resources, ePAR, Student Administration, Finance, Chrome River, AiM, EMS, eVA, and SPCC
Knowledge of the JMU expenditures guidelines and limitations for travel and procurement
Experience with data management systems
Demonstrated planning experience for events and meetings
Benefits
Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.
Company
James Madison University
James Madison University offers programs on the bachelor's, master's and doctoral levels with its primary emphasis on the undergraduate student.
Founded in 1908Harrisonburg, Virginia, USA
1001-5000 employees
H1B Sponsorship
James Madison University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (36)
2024 (35)
2023 (34)
2022 (22)
2021 (32)
2020 (20)
Funding
Current Stage
Late StageLeadership Team
Johnny Ginnity, SES, FACHE
University Lecturer--CEO
Caroline Shelly
Co-founder and President of SMAD Club
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