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Matrix Design Group, Inc. · 1 day ago

HR Admin/Payroll Specialist

Colorado Springs, CO

Full-time

Hybrid

Senior Level

$28/hr - $34/hr

5+ years exp

Matrix Design Group, Inc. is a recognized firm dedicated to providing exceptional employee support and fostering a culture of respect and excellence. They are seeking a seasoned HR Administrator/Payroll Specialist responsible for the accurate and timely processing of multi-state payroll and supporting various HR functions. The role requires attention to detail and the ability to engage positively with employees at all levels.

ConsultingLegal

Responsibilities

Process bi-weekly, multi-state payroll for companies accurately and on time using ADP and STG payroll systems

Responsible for accurate and timely preparation (through payroll companies) and distribution of annual w-2 forms for employees

Respond to wage garnishment notices and provide appropriate documentation to employees and accounting department

Maintain strict confidentiality of employee files/information and any confidential Company information

May assist with benefits administration to include but not be limited to entering new enrollments, terminations, and changes into vendor systems, responding to participant questions, and reviewing Carrier Connect submission and/or error reports

Accurately enter new hires, terminations, promotions, and other employee changes into payroll/HRIS and ERP

May assist Director of HR with ESOP administration to include participant communication, quarterly/annual filing requirements, audit material preparation, and employee education meetings, and distribution of annual statements

Provide administrative assistance to the Human Resources Director with letters, reports, spreadsheets, and presentations as needed

Assist with benefit plan and work comp annual audits and government census requests

Track employee appraisals and license renewals and communicate timelines to staff

Respond to requests for reports from directors and for project and proposal support

File and monitor work comp and auto insurance claims

Prepare and file annual OSHA reports and provide quarterly (or more frequent) OSHA information for client/project requirements

Respond to unemployment insurance notices

Assist with HR newsletter

Provide back-up for receptionist duties as needed: professionally assist all callers and visitors and redirect as appropriate, accept deliveries

Assist with office/company celebrations as needed

Other duties as assigned

Qualification

Multistate payroll processingADP Workforce NowPayroll regulations knowledgeOSHA recordkeepingMicrosoft Office proficiencyAttention to detailProblem-solving skillsWritten communicationVerbal communicationOrganizational skills

Required

Minimum of five years of experience in a professional office environment

Minimum of five years of multistate payroll experience for both exempt and non-exempt staff. Payroll experience must include all components of the payroll process

High school diploma required, degree in accounting or human resources a plus

Valid driver's license in conjunction with successfully passing the Company's MVR check

Advanced knowledge of payroll regulations, procedures and software

Understanding of wage garnishment procedures

Understanding of state withholding procedures and the process to set up state accounts

Knowledge of OSHA recordkeeping requirements and procedures

Good understanding of HR, Benefits and Payroll processes and laws to include but not limited to: FLSA, ACA, FMLA, ADA, and FAMLI

Strong problem-solving ability: ability to identify and resolve problems in a timely manner; develop alternative solutions; use reason even when dealing with emotional topics

Proficient in Microsoft Office applications, with advanced knowledge/skill in Microsoft Word, Excel and Outlook

Must have a professional appearance and demeanor

Excellent written and verbal communication skills

Must be highly detail oriented and able to maintain confidentiality

Must be extremely organized, have a high level of initiative and flexibility

Able to work independently with minimal supervision

Able to interact professionally with staff at all levels of the organization