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Hazen and Sawyer · 3 months ago

Senior Payroll Coordinator

New York, NY

Full-time

Hybrid

Senior Level

$85K/yr - $90K/yr

7+ years exp

Hazen and Sawyer is an employee-owned company focused on environmental infrastructure, and they are seeking a Senior Payroll Coordinator to manage payroll operations. The role involves processing payroll for over 2,300 employees, maintaining employee data, and coordinating with the Human Resources department.

Environmental EngineeringFood and BeverageHealth CareRenewable EnergyWater Purification

Growth Opportunities

Responsibilities

Work with Payroll Manager to process 2,300 plus employee full payroll cycle, including processing of new hires and terminations

Support employees in 70+ offices in United States, Latin America, Canada, and the UK

Able to work in fast-past Accounting environment

Able to handle confidential and time-sensitive information

Responsible for state tax registration for multiple states

Position requires working closely with Human Resources department

Coordinate and ensure employee data maintenance for personal status changes, relocation and other payroll adjustments

Keep track of Monthly Timesheet submittals and Paid Time Off reporting

Prepare quarter ending Employee Turnover and Recruitment Analysis for financial reporting package

Run ADP reports, and prepare various payroll cycle files for distributions

Process payroll certifications for Clients as needed

Payroll Processing during open enrollment as well as salary adjustments

Monthly Benefit Invoice Maintenance

Processing of pay for disability leaves

Processing of Employee Garnishments and special withholdings

Assist with annual Workers Compensation audit

Assist with annual 401k Nondiscrimination Testing for purpose of 5500 Audit

Assist with annual financial audit for payroll related records

Assist with ad hoc projects as needed

Position is evolving, job description will expand as needed

Qualification

ADP Workforce NowPayroll processingMicrosoft ExcelMicrosoft WordMulti-taskingCommunication skillsOrganizational skillsInterpersonal skills

Required

7+ years' experience in payroll/accounting in a medium - large consulting firm (engineering, legal)

Experience with ADP Workforce Now

Experience with Microsoft Office (Excel and Word)

Ability to work in a fast-paced Accounting environment

Ability to handle confidential and time-sensitive information

Experience with state tax registration for multiple states

Ability to coordinate and ensure employee data maintenance for personal status changes, relocation and other payroll adjustments

Ability to keep track of Monthly Timesheet submittals and Paid Time Off reporting

Ability to prepare quarter ending Employee Turnover and Recruitment Analysis for financial reporting package

Ability to run ADP reports and prepare various payroll cycle files for distributions

Ability to process payroll certifications for Clients as needed

Ability to process payroll during open enrollment as well as salary adjustments

Ability to maintain Monthly Benefit Invoice

Ability to process pay for disability leaves

Ability to process Employee Garnishments and special withholdings

Ability to assist with annual Workers Compensation audit

Ability to assist with annual 401k Nondiscrimination Testing for purpose of 5500 Audit

Ability to assist with annual financial audit for payroll related records

Ability to assist with ad hoc projects as needed

Mature, professional, detailed oriented

Excellent communication, organizational, and interpersonal skills

Ability to multi-task

Comfortable working independently and collaborating with the team

Preferred

Deltek Vision / VantagePoint experience is a plus

Benefits

Comprehensive health benefits (medical, dental, vision, and prescription plans)

Pre-tax flexible spending plans for medical, dependent care, and transportation

Short and long-term disability, and employer paid life insurance

Paid holidays, floating holidays, and paid time off (PTO)

Employer-contributed 401(k) plan and additional financial planning support

Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships

Starting pay range for this position depends on skills, experience, education and geographical location