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Federal Way Public Schools · 6 months ago

Guest Clerical Assistant 2025-2026

Federal Way, WA

Full-time

Onsite

New Grad, Entry Level

$29.15/hr - $30.68/hr

0+ years exp

Federal Way Public Schools is seeking a Guest Clerical Assistant for the 2025-2026 school year. The role involves performing various office duties such as greeting visitors, answering phones, assisting with clerical tasks, and providing support in the health room as needed.

Education

Responsibilities

Greet students, staff, parents, community members, and other visitors upon their entrance to the building

Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages

Assist the Office Manager and other secretarial staff with tasks such as word processing, filing, photocopying and faxing

May periodically supervise students who, for a variety of reasons, are visiting the department or office area

Assist with health room as backup to School Nurse and School Nurse Assistant. This would involve, but not be limited to, caring for sick or injured students, ensuring that a parent or guardian is called when necessary and to pick up student when applicable

Sort and deliver mail

Qualification

Microsoft WordMicrosoft ExcelTyping speedOutlookOffice equipment operationCustomer relationsCultural competenceTelephone etiquetteMulti-tasking

Required

High school diploma or Equivalent

Six (6) months of secretarial experience OR willing to take and pass a clerical test proctored by the District

Six (6) months of experience working with the public

Basic knowledge of Microsoft Word and Excel

Basic knowledge of Outlook

Moderate-level typing speed

Criminal background clearance

Complete basic synergy course provided through the Districts continuous learning center

Work scheduled hours on a consistent basis

Accept at least three assignments a month

Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail

Take district trainings to increase knowledge in student database management systems and other technology used in the District

Demonstrate proficiency using an e-mail system and willingness and ability to reach a high level of proficiency with the District's current e-mail system

Operate a variety of modern office equipment including microcomputers and related software

Speak, read and follow written or verbal communications

Exhibit proper telephone etiquette

Practice effective safety and security within individual work routines

Remain flexible; able to cope with frequent interruptions as part of a daily routine, to multi-task and shift priorities to meet required deadlines

Develop and maintain positive customer relations with staff students, parents, and the public in a multicultural and multiracial community

Cope with and assist angry or distraught students, parents, and other community members

Work collaboratively with District staff and promote teamwork with co-workers

Practice ethical and professional standards of conduct including the requirements of confidentiality

Abide by Federal Way Public Schools' Policies and Procedures

Perform the essential functions of the job with or without reasonable accommodations

Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others

Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District

Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools' commitment to 'Each Scholar: A Voice. A Dream. A Bright Future.'

Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage