Zantech · 1 day ago
Executive Assistant
Minneapolis, MN
Full-time
Onsite
Mid, Senior Level
5+ years expZantech is a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions. They are looking for a talented Executive Assistant to provide program and administrative assistance to support Law Enforcement Operations throughout the Great Lakes Region.
Information Technology & Services
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide executive and administrative support to regional director and leadership
Composing, typing, and entering information into the computer
Enters data from paper or electronic form into computer database and/or electronic spreadsheets
Prepares correspondence, documentation or mailing labels copying data from one record to another and files records accordingly
Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery to include overnight-express services and use of on- line express mail services
Sets up meetings and conference calls
Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings’ activities, distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications
Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed
Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required
Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies
Act as liaison between FPS field personnel and DHS helpdesk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests
Maintain, issue, and control facility keys through issuance, hand receipt and inventory
Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing, maintaining all areas in payroll
Assist RD/DRD with: Preparing, reviewing and editing executive correspondence from Regional HQ to HQ FPS, Management Directorate, Office of General Counsel, and Management Directorate Employee Labor Relations office
Monitor HQ assigned tasking suspense items. Receives and collates suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research
Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests
Assist with HR actions pertaining to employee assignments and hiring actions
Assist with preparation, review and editing of space allocation request documents. Monitor status of space allocation requests and approved projects through telephonic or email coordination with FPS HQ, regional GSA staff and Management Directorate staff
Assist in the management of the RD/DRD daily calendars. Assist in the development of PowerPoint presentations. Manage the executive conference room calendar
Demonstrate accurate spelling, typing and attention to detail. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.)
Qualification
Required
Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience
Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk Expertise, Google Chrome, ICE Helpdesk, WebTA or LEIMS
Strong written and verbal communication skills with attention to detail and proofreading abilities
English Language – Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
Ability to meet planned and unplanned deadlines in a timely manner
Individuals shall meet a minimum of Business Casual in accordance with dress standards
Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties
High School Diploma (or equivalent) REQUIRED
US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements
Preferred
Resourcefulness and ability to function in a fast-paced environment
Professionalism and the ability to interact effectively with others
Associates in related field preferred
Benefits
Competitive compensation
Strong benefits
Vacation package
Company
Zantech
Zantech delivers advanced technology solutions to US Government agencies, specializing in digital modernization, cybersecurity, and cloud computing for mission-critical operations across defense, intelligence, and civilian sectors.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Zia Islam
Founder & COO
Company data provided by crunchbase