City of Indianapolis · 3 weeks ago
Personnel Liaison
Indianapolis, IN
Full-time
Onsite
Entry, Mid Level
1+ years expThe City of Indianapolis Marion County is dedicated to improving community lives through effective supervision alternatives to incarceration. The Personnel Liaison role is responsible for assisting agency team members with payroll inquiries, recruiting top talent, and developing retention strategies while promoting equitable recruiting practices.
GovernmentInformation ServicesNon Profit
Responsibilities
Responsible for the coordination of job postings, including writing, maintaining, and updating job descriptions, with final approval of hiring managers, CFO and City/County Human Resources
Consult with hiring managers to understand the requirements, duties, and qualifications desired for the specified vacant position(s)
Establish a valid selection and hiring process with hiring managers to include reviewing applicants, scheduling, and conducting interviews, recommending hiring applicants to the hiring manager, and onboarding new employees in a timely manner
Coordinate with City/County Human Resources to make contingent offers to selected candidate(s) and send notification to candidate(s) who were not selected
Attend job fairs both virtually and in person, community events, campus days at universities, and social media platforms forums to actively recruit talent
Maintain accurate and timely records to ensure optimal screening of candidates
Collect and analyze data to maintain current understanding of fair and competitive market salaries
Communicate professionally and positively to internal and external customers
Advise department leadership on recruitment and talent acquisition strategies in order to attract the most qualified talent
Coordinate with CFO and agency managers to create, edit and modify all personnel action request (PAR) forms prior to sending to City/County Human Resources
Develop and maintain new hire job aids with respect to PeopleSoft, and conduct agency training and orientation sessions with new hires following training by city Human Resources division
Submit technology requests to ISA for team-members to include tickets for phone set up and changes to employee technology needed for new hires, as well as ticket submissions for team-member termination
Maintain and ensure completeness of agency personnel files
Compile and provide employment information requests and represent agency in unemployment hearings when necessary
Answer all routine personnel questions related to salary and benefits, paid time off, health and life insurance, short and long-term disability
Research and troubleshoot personnel and payroll discrepancies and consult with Payroll and City/County Human Resources divisions to determine resolution needed
Draft salary and personnel policies and assist the CFO and/or Finance leadership in the administration of compensation
Process and submit biweekly payroll for employees; review and ensure the accuracy of payroll register
Coordinate, edit and submit payroll changes and benefit or compensation payout
Update and maintain department organizational chart
Prepare turnover reports, collect, and analyze data
Make recommendations to management to develop retention strategies and continuous personnel improvements
Must possess excellent customer service and communication skills and be able to provide administrative and operational support to multiple individuals
Backup liaison to management, supervision teams, and team-members to communicate information as requested
Provide guidance to management and ensure the completion of performance appraisals for team-members
Coordinate exit interviews for outgoing staff with City/County Human Resources division
Confidentiality is to be maintained at all times This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time
Qualification
Required
Associates Degree in Business Administration, Human Resources, or related field with one (1) or more years of Human Resources or staffing experience
Equivalent combination of education, training, and experience required, in the absence of a college degree
Prior demonstrated knowledge and appropriate experience in training or related services desired
Ability to communicate effectively both orally and in writing
Must adhere to compliance with appropriate state and federal laws
Emotional intelligence when dealing with people of all backgrounds
Must have and maintain a valid driver's license
Proficient experience using PeopleSoft
Knowledge and use of Microsoft Office
Preferred
Three or more years of experience as a financial professional
Prior professional experience in government or non-profit employment
Benefits
Health and life insurance
Short and long-term disability
Company
City of Indianapolis
The City of Indianapolis and Marion County offers an amazing array of career opportunities with more than 400 job titles and 37 divisions to choose from.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$3.98MKey Investors
U.S. Environmental Protection AgencyNina Mason Pulliam Charitable Trust
2023-05-25Grant· $0.97M
2022-09-03Grant· $3M
Leadership Team
Candace Harris
Chief Financial Officer
Dawn Sykes Randle
Chief Financial Officer
Recent News
2024-04-07
Company data provided by crunchbase