Manatt, Phelps & Phillips, LLP ยท 9 hours ago
Administrative Assistant (People Teams)
Los Angeles, CA
Full-time
Hybrid
Entry Level
$57K/yr - $62K/yr
1+ years expManatt, Phelps & Phillips, LLP is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. They are seeking a motivated and detail-oriented Assistant to provide essential administrative support to their People Team leaders in various areas, including Human Resources/Benefits, Diversity & Inclusion, Professional Development, and Strategic Growth.
Law Practice
Responsibilities
Extensive calendar management, scheduling of meetings, interviews, training sessions, and coordination of travel arrangements and events
Assisting with the processing and submission of department invoices
Management and tracking of expense reimbursements
Budget development support
Project management support, including monitoring progress, following up with team members, and tracking deadlines to ensure initiatives stay organized and on schedule
Survey creation, data analysis, and database management across all people teams
Preparing and formatting sensitive documents in Power Point, Word and PDF
Updating and regular auditing of department pages on Firm intranet, OneManatt
Assist in the preparation of agendas, documents, reports, and presentations
Assist with the preparation of annual AAP reporting
Summer program support, including but not limited to tracking of expenses and events, and managing event calendars/invitations
Participate in projects across all people teams and contribute to process improvements
Ad hoc special projects and duties as needed
Qualification
Required
Candidate should have 1-2 years of previous experience in an administrative or HR/people function-related role
Experience supporting multiple professionals, including ability to keep team members on track with processes, policies, and deadlines
Demonstrated reliability and ability to work collaboratively in a team environment
Ability to manage multiple competing priorities with support from the team and adapt to changing workloads and tight deadlines
Demonstrated ability to proactively identify and solve problems and communicate effectively to ensure task completion
Strong written and verbal communication skills
Capacity to maintain a high-level of confidentiality and handle sensitive information
Must have exceptional organizational skills and strong attention to detail
Ability to adapt communication and collaboration styles to work effectively across teams
Proficiency in Outlook, Word, PowerPoint and Excel skills required, with a willingness to learn new software programs which support the business operations of the department
Proficiency with AI tools, with a willingness to learn additional AI tools for process improvement and productivity
Preferred
Bachelor's degree in Human Resources, Business Administration, or a related field preferred
Benefits
A full range of medical, financial and/or other benefits dependent on the position will also be offered.
Company
Manatt, Phelps & Phillips, LLP
Forget everything you thought you knew about professional services firms.
501-1000 employees
H1B Sponsorship
Manatt, Phelps & Phillips, LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Elizabeth Burke, CPA
CFO & Director of Practice Management
Gillian Turner
Chief Financial Officer
Company data provided by crunchbase