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Foothill-De Anza Community College District · 2 days ago

Program Coordinator I (Internship Coordinator/Job Developer)

USA

Internship

Onsite

Intern, Mid Level

$7,248/mo - $9,710/mo

3+ years exp

Foothill-De Anza Community College District is a top-performing educational institution in California, seeking a Program Coordinator I to assist students in finding employment. The role involves developing job opportunities, facilitating internships, and collaborating with local employers to enhance students' academic experiences.

Education

No H1B

Responsibilities

Develops program services and activities, parameters, objectives, and budgets pursuant to District, state, and federal rules, codes, and guidelines; interprets established program guidelines and ensures services and activities are developed and administered consistent with the same

Assists in the development and implements program goals, objectives, policies, procedures, and work standards including recommending improvements; assists in developing work plans, procedures, and schedules

Provides financial and administrative oversight of assigned program ensuring compliance with program guidelines; coordinates program grant administration and budget tracking and reconciliation processes; develops budget and grant reports as needed; collaborates with management staff when problems are identified and participates in developing solutions; ensures accurate and timely program reporting

Establishes and fosters linkages with special populations and/or community groups served; participates in internal and external associations and advocacy groups in order to promote program participation

Serves as a liaison between program participants, administrators, faculty, and students; answers questions and resolves issues, problems, and complaints as needed

Plans, schedules, and organizes events, workshops, informational seminars, presentations, and related activities including coordinating logistics; designing and implementing marketing strategies; developing and monitoring budgets; processing independent contractor agreements and purchase requisitions; and ensuring compliance with established timeline and budget

Ensures participants adhere to program guidelines and addresses non-compliance with program participants; may discontinue program services to participants pursuant to program guidelines as necessary and appropriate

Researches, analyzes, interprets, and reports a variety of data and statistics to local, state, and federal agencies

Designs, creates, and edits a variety of documents including program materials, reports, forms, statistical reports, correspondence, and agendas

Oversees and coordinates the use, maintenance, and functionality of various data management systems; monitors data for accuracy and compliance with federal and state regulations and District policies and procedures

Participates on program review committees; performs program assessments, including conducting studies by selecting, adapting, and applying appropriate research and analysis techniques; evaluating alternatives, making preliminary recommendations, and assisting with the implementation of program changes after approval; prepares comprehensive technical records and reports

Performs related duties as assigned

Qualification

Program coordinationBudget developmentGrant administrationData analysisCommunity outreachCustomer serviceReport preparationEvent planningRecord keepingCommunication skills

Required

Equivalent to graduation from an accredited four-year college or university with major coursework in finance, accounting, business administration, or a related field

Three (3) years of responsible experience providing complex program support and coordination of program services

Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff

Applicable federal, state, and local laws, rules, regulations, ordinances, and District policies and procedures relevant to assigned area of responsibility

Principles and practices of program coordination including implementation of the goals and objectives and oversight of performance, reporting, accountability, and regulatory compliance

Principles and techniques of conducting analytical studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports

Principles of budget development and expenditure tracking and control

Methods and techniques of applying for, tracking, and reporting grant funds

Principles and practices of data collection and report preparation

Techniques and methods of marketing and community outreach

Principles and practices of developing and presenting informational workshops and seminars

Basic business arithmetic and bookkeeping

Business letter writing and the standard format for reports and correspondence

Record keeping and filing systems and methods

English usage, grammar, spelling, vocabulary, and punctuation

Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications

Techniques for providing a high level of customer service by effectively dealing with the public, students, and District staff, including individuals of diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation

Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff

Perform difficult and complex program support work accurately and with use of independent judgment

Interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, ordinances, and District policies and procedures relevant to assigned area of responsibility

Develop and present informational workshops and presentations

Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities

Coordinate and oversee assigned administrative, budgeting, and fiscal reporting activities

Plan, organize, and carry out assignments from management staff with minimal direction

Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner

Evaluate and develop improvements in operations, procedures, policies, or methods

Research, analyze, and evaluate new service delivery methods, procedures, and techniques

Prepare, review, and present reports and other correspondence and communications in a clear and concise manner

Maintain accurate databases, records, and files

Perform arithmetic, financial, and statistical computations accurately

Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines

Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks

Use English effectively to communicate in person, over the telephone, and in writing

Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines

Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work