State of Maryland · 1 week ago
EXECUTIVE ASSOCIATE II
Maryland, United States
Full-time
Onsite
Mid Level
4+ years expThe State of Maryland is seeking an Executive Associate II to serve as the executive level assistant to the Medicaid Director. The role involves managing complex calendars, coordinating meetings, and preparing executive briefing materials while ensuring high-quality administrative support to senior leadership.
Government Administration
Responsibilities
Functions as the executive level assistant to the Medicaid Director (Deputy Secretary for Health Care Financing)
Provides high-level executive administrative support to senior leadership, including managing complex calendars, coordinating meetings, and preparing executive briefing materials
Manages confidential and sensitive communications with discretion, sound judgment, and professionalism
Oversees correspondence workflows and constituent inquiries, including tracking assignments and ensuring timely, high-quality responses
Familiarity with financial and administrative processes such as purchasing cards, expense reporting, travel coordination, and compliance with state or organizational policies
Gathers and analyzes information for decision making purposes
Identifies ways to streamline processes and improve efficiency
Qualification
Required
At least four years of experience performing administrative support to a senior level administrator or executive level staff
At least 2 years of experience with executive level calendar management
Preferred
Experience providing high-level executive administrative support to senior leadership, including managing complex calendars, coordinating meetings, and preparing executive briefing materials
Strong organizational and prioritization skills with the ability to proactively manage competing demands, resolve scheduling conflicts, and track follow-up actions
Demonstrated ability to manage confidential and sensitive communications with discretion, sound judgment, and professionalism
Experience overseeing correspondence workflows and constituent inquiries, including tracking assignments and ensuring timely, high-quality responses
Familiarity with financial and administrative processes such as purchasing cards, expense reporting, travel coordination, and compliance with state or organizational policies
Excellent written and verbal communication skills, with the ability to coordinate effectively across executive offices, program leadership, and external stakeholders
Strong interpersonal skills - ability to interact effectively with internal and external stakeholders
Proficiency in office software: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, or equivalent tools. Document management and virtual meeting tools: Adobe Acrobat, Zoom, Teams, or similar
Ability to gather and analyze information for decision making purposes. Identifies ways to streamline processes and improve efficiency
Benefits
STATE OF MARYLAND BENEFITS
Company
State of Maryland
Maryland is on the path to becoming the best state in the nation.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Piercy
Senior Advisor for Program Innovation to the Chief Technology Officer State of Maryland, MDTHINK
Michele Thomas
Chief Technology Officer, State of Maryland
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